Top Executive Assistant Jobs in Mumbai

Supports the founder through calendar and travel management, email and document drafting, meeting preparation, action-item follow-up, stakeholder liaison, hospitality coordination, project tracking, budgeting, expense monitoring, and administrative support. Maintains the founder’s commitments and helps coordinate review meetings and projects while handling confidential information.

Provide high-level administrative support to a CEO of multiple early-stage tech startups: manage complex calendars across time zones, handle email, coordinate meetings and projects, maintain shared documents, track tasks and deadlines, assist with personal scheduling, streamline communication, and implement AI-driven workflow improvements.

Provides executive and general administrative support, including secretarial assistance, office administration, clerical tasks, reception, filing, and potentially event planning or facilities support. Works independently within established procedures, applies practical administrative knowledge, prioritizes tasks, and may coordinate or oversee lower-level staff. The role requires related work experience or practical knowledge gained through advanced education.

Manage an executive’s calendar, inbox, LinkedIn communications, social media presence, meetings, candidate interactions, follow-ups, and organizational systems. Draft and ghostwrite communications, coordinate priorities, prepare meetings, track tasks, conduct weekly reviews, and proactively remove bottlenecks to improve productivity and ensure timely communication.

Supports the CEO and founder by managing complex international travel, calendars, meetings, communications, follow-ups, research, presentations, reports, budgets, and events. The role requires confidentiality, strong organization, multitasking, project coordination, time-zone awareness, and flexibility for rotational shifts, weekends, and travel. The assistant will coordinate with internal teams, vendors, clients, and senior leaders while handling executive and personal operational responsibilities.

Provides proactive executive and administrative support to senior leadership, including calendar and travel management, stakeholder coordination, action-item tracking, reporting, meeting documentation, research, and confidential records management. Uses AI tools and digital workflows to improve productivity and coordinates effectively across departments, time zones, and distributed teams.

Provides high-level administrative and executive support to senior leadership, including calendar and meeting coordination, domestic and international travel arrangements, expense reimbursements, CXO stakeholder management, and confidential information handling. The role requires strong communication, organization, time management, multitasking, and proficiency with Microsoft Office applications.

Manages treasury and market activities, including cash-flow forecasting, liquidity, funding, debt, investments, capital structure, and financial risk mitigation. Provides financial recommendations, maintains banking relationships, ensures regulatory compliance, prepares reports and dashboards, improves treasury processes, and supports senior management. Also performs executive assistant duties such as calendar management, travel coordination, correspondence, and document preparation.

Partners with business leaders and managers on people strategy, recruitment, employee engagement, performance management, team design, capacity planning, and organizational effectiveness. Owns HR initiatives end to end, identifies employee experience and team challenges, develops scalable solutions, improves hiring processes, and aligns people programs with business priorities.

Process international foreign currency payments, vendor remittances, bank transfers, reconciliations, and forex accounting. Coordinate with banks, vendors, and internal teams; monitor exchange rates and charges; ensure RBI/FEMA, AML, sanctions, and internal-policy compliance. Maintain payment documentation, track cash flows, prepare MIS reports, support month-end closing and audits, and identify process automation opportunities.

Drive commercial real estate sales and leasing by sourcing opportunities, advising corporate and HNI clients, conducting property visits, negotiating and closing transactions, and ensuring collections. Maintain relationships with owners, developers, brokers, and clients while coordinating legal, finance, and operations teams. Manage CRM records, documentation, transaction progress, reporting, and market research. The role requires travel across South Mumbai and a mandatory two-wheeler or driver's license.

Drive commercial real estate sales and leasing by sourcing opportunities, advising corporate and HNI clients, conducting property visits, negotiating and closing transactions, and ensuring collections. The role manages client and property relationships, builds networks with owners and brokers, coordinates legal and finance documentation, maintains CRM records, prepares sales reports, and achieves business targets across Mumbai.

Sell and lease commercial real estate to corporate and HNI clients. Responsibilities include sourcing opportunities, advising clients on suitable properties, conducting meetings and inspections, developing owner and broker networks, closing transactions, ensuring collections, coordinating legal and finance activities, maintaining CRM records, and reporting sales progress. The role requires local travel across Navi Mumbai and a mandatory two-wheeler or driver's license.

Provides high-level administrative support to senior executives by managing calendars, meetings, travel, correspondence, reports, presentations, confidential records, and follow-up actions. Coordinates board meetings, tracks special projects, prepares briefing materials, and maintains relationships with internal departments and external stakeholders. The role requires strong organization, discretion, communication, multitasking, and accuracy in a fast-paced environment.

Provides high-level administrative and operational support to the Managing Director’s office in Mumbai. Responsibilities include calendar and travel management, expense reporting, meeting and event coordination, preparation of agendas and briefing materials, stakeholder liaison, confidential records management, correspondence, procurement, and vendor coordination. The role requires strong organization, communication, discretion, and experience supporting senior executives.

Coordinate suppliers, purchase orders, forecasts, production updates, deliveries, ERP records, and supply-risk resolution. Maintain stock and order trackers, monitor supplier performance and OTIF delivery, raise and follow up on purchase orders, support supplier reviews and business reporting, and monitor freight arrangements to maintain continuity of supply and control costs.

Provides bilingual executive-level administrative support to 1–3 Partner-level consultants. Responsibilities include calendar and travel management, client and business development support, RFP coordination, CRM updates, document preparation, timesheets, expense reporting, purchase orders, confidential information handling, team coverage, and training new assistants. The role requires strong organization, communication, discretion, problem-solving, and the ability to manage competing priorities in a fast-paced professional services environment.

Provides bilingual executive-level administrative support to 1–3 Partners, including calendar management, business development assistance, RFP coordination, CRM updates, travel booking, expense and timesheet reporting, document management, and confidential information handling. The role also supports team coverage, trains new executive assistants, coordinates with internal departments, and helps improve team processes while managing competing priorities in a fast-paced consulting environment.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Provides strategic and operational support to senior leaders by managing calendars, meetings, travel, expenses, agendas, action tracking, presentations, reporting, revenue operations, and cross-functional initiatives. Serves as a liaison between leadership and internal stakeholders while coordinating business priorities and supporting executive and client-facing activities.

Supports company founders by managing calendars, communications, meetings, follow-ups, travel, events, documentation, and stakeholder coordination. Prepares agendas, reports, presentations, dashboards, and executive summaries while tracking action items and assisting with strategic initiatives. Maintains confidential records and handles sensitive information with discretion. Requires strong organization, communication, multitasking, business judgment, and the ability to work proactively in a fast-paced environment.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide high-level support to senior managers, manage communications, organize events, assist remote teams, and oversee administrative tasks.

Manage the CEO’s calendar, schedule meetings, track tasks and reminders, coordinate meeting preparation and follow-ups, arrange domestic and international travel, track expenses, coordinate vendors, maintain confidentiality, and draft communications and documentation.

Provide strategic calendar management, attend meetings and drive follow-up, coordinate cross-functional execution, manage complex domestic and international travel, draft high-quality communications and thought leadership, conduct targeted research and briefings, and serve as a discreet liaison between the CEO and investors, founders, and senior partners.