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Job Description
Senior Executive-Procurement OperationsSenior Executive-Procurement OperationsEssential Qualifications
Engineering, B. Pharm or B.Sc. Chemistry Degree + 1 to 2 Years of Relevant Work Experience
Degree in Chemical Engineering or Chemistry would be an added advantage for this role
Essential Skills & Experience
Experience in R&D procurement such as lab chemicals, intermediate building blocks, especially from global sources would be an added advantage
Significant knowledge of Supply Chain & In-depth understanding of ‘Sourcing and Procurement’’ in SAP environment would be an added advantage.
Quick learning ability
Hands-On experience in procurement MIS
Good presentation, verbal and written communication skills with the ability to articulate complex ideas in easy-to-understand business terms to all levels of management.
Demonstrates working knowledge with MS-Office suite of software applications and tools, including Microsoft Word, Excel, PowerPoint, MS Project & MS-Outlook.
Good listener with analytical mind
Attention to detail, effective management and interpersonal skills, professionalism, positive attitude and willingness to work in a team-oriented environment
Strong exposure in creating a high performance-driven culture, employee engagement & customer centricity
Adept in process mapping & documentation. Experienced in redesigning optimal processes (with necessary controls built in) and handling projects
Key Roles/Responsibilities:
This role would be focused on providing operational support to for Direct material procurement for the R&D plant located in Ahmedabad
The role involves extensive coordination with vendor vendors (both domestic and overseas) and site supply chain team.
Arrange competitive quotations for Key Starting Material and other lab chemicals for various projects and for Bid Submissions within strict timelines
Ensure periodic account cleanup by closing open GR-IR and open advances
Provide various SAP based MIS to project team on project wise spend, budget vs actuals, OTIF etc.
Maintain accountability for service delivery, which would primarily include:
o Conversion of Purchase requisition into duly approved Purchase orders for:
o Manage Vendor Communication Process :
1) Follow-up for Order confirmation and on time delivery of goods/services
2) Liaise with AP team for payment related queries from vendors
o Manage various RFX activities such as RFQ, Follow-up for quotes, compare quotes
and support in generating savings.
o Resolve vendor queries through Vendor Help desk
o Ensure up-to date documentation as per Internal and Statutory audit requirements
o Provide input to measure supplier performance and pull necessary reports from
SAP to rate vendor in terms of price, availability, delivery adherence, accurate
documentation and service
o Work with APAY team to resolve 3 Way mismatch issues
o Regular accounts cleanups by closing open GR-IR and overdue advances.
o Coordinate with vendor and category managers for vendor on-boarding and ensure
master data such as info records, Schema group of vendors, contracts, and vendor
master is updated.
o Maintain Standard Operating Procedure of in-scope processes and timely update it.
o Develop procurement related MIS to report agreed SLAs
o Participate in Procurement/Purchase team meetings (relating to in scope Purchase
categories), and support in identifying areas to improve cost and schedule, mitigate
risks, manage claims avoidance, negotiate purchase orders and resolve issues.
Work towards standardizing PR to PO process across various plants and business within PPL
Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)
Identify and promote opportunities to leverage best practices and global standards within GBSS.
Ensure that GBSS operates within the agreed upon company policies, procedures and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.
Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.
Develop and maintain a strong team environment and build strong competencies in the team.
