Senior Executive – Procurement Operations

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Job Description

Qualification and Experience required

• Engineering, B. Pharm, B.Sc. BMS, B Com Degree + 3 to 5 Years of Relevant Work Experience. MBA would also be preferable

• 3 to 5 years of recent experiences in various roles including shared services/global business services, Supply Chain consulting and/or operations and service delivery management.  Experience in R&D procurement such as lab chemicals, intermediate building blocks, especially from global sources would be an added advantage

• Significant knowledge of Supply Chain & In-depth understanding of ‘Sourcing and Procurement’ in SAP environment would be an added advantage.

• Quick learning ability

• Good presentation, verbal and written communication skills with the ability to articulate complex ideas in easy to understand business terms to all levels of management.

• Demonstrates working knowledge with MS-Office suite of software applications and tools, including: Microsoft Word, Excel, PowerPoint, MS Project & MS-Outlook.

• Good listener with analytical mind

• Attention to detail, effective management and interpersonal skills, professionalism, positive attitude and willingness to work in a team-oriented environment

• Strong exposure in creating a high performance-driven culture, employee engagement & customer centricity

• Adept in process mapping & documentation. Experienced in redesigning optimal processes (with necessary controls built in) and handling projects.

Key Areas/Responsibilities

• This role would be focused on providing operational support to for Direct as well as indirect material procurement for US plants Piramal Pharma Limited (from Kurla office)

• The role involves extensive coordination with vendors (both domestic and overseas) and site supply chain team.

• Arrange competitive quotations for indirect materials (Negotiations and vendor selection not in scope)

• Provide support to get the documents for onboarding vendor

• Create Purchase Orders for approved supplier basis the approval from site/ central purchase team

• Follow-up for the Purchase Order release and communication Purchase Orders with vendors

• Email and Phone based follow-ups with vendors to get the purchase orders confirmation, for delivery / Service completion

• Liaise with AP team for payment related queries from vendors

• Provide support in generating savings.

• Resolve vendor queries through Vendor Help desk

• Ensure up-to date documentation as per Internal and Statutory audit requirements

• Regular accounts cleanups by closing open GR-IR and overdue advances.

• Find automation opportunities in the Procurement process and automate the process.

• Develop procurement related MIS to report agreed SLAs

• Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.

• Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)

• Identify and promote opportunities to leverage best practices and global standards within GBSS.

• Ensure that GBSS operates within the agreed upon company policies, procedures and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.

• Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.