Supports end-to-end procurement administration by creating purchase requisitions and purchase orders in SAP, processing invoices, coordinating vendor communications, maintaining procurement records, and preparing reports using Excel and Word. The role also involves inventory tracking, cross-functional coordination, follow-up on pending items, and ensuring accuracy and compliance in administrative workflows.
Summary
We are seeking a detail-oriented Admin Executive to join our IT Services team. In this pivotal role, you will serve as a key operational support figure, managing critical administrative functions and facilitating smooth procurement workflows. The position demands a professional who can effectively leverage SAP systems to handle purchase requisitions and purchase orders while ensuring accurate invoice processing. This role is essential for maintaining strong vendor relationships, optimizing supply chain coordination, and supporting the broader administrative goals of the organization through precise documentation and proactive communication.
Responsibilities
- Execute end-to-end purchase administration tasks, including the creation and management of Purchase Requisitions (PR) and Purchase Orders (PO) within the SAP environment.
- Process and verify invoices for accuracy, ensuring timely payments and compliance with financial protocols.
- Manage vendor relationships by coordinating communications, resolving discrepancies, and ensuring service delivery meets organizational standards.
- Maintain comprehensive documentation and records related to procurement activities, ensuring data integrity and easy retrieval.
- Utilize MS Excel and Word to generate reports, track inventory, and streamline administrative workflows.
- Collaborate with cross-functional teams to facilitate smooth operational processes and provide timely follow-ups on pending items.
- Demonstrate meticulous attention to detail in all administrative tasks to minimize errors and enhance efficiency.
Requirements
Requirements
- Possess 1–3 years of professional experience in Administration, Purchase Administration, Procurement Support, or a closely related field.
- Demonstrate mandatory hands-on proficiency with SAP, specifically in the modules for PR/PO creation and invoice processing.
- Exhibit a solid understanding of vendor management principles and end-to-end purchase processes.
- Display advanced skills in MS Excel and Word for data management and documentation purposes.
- Possess strong coordination abilities, with a proven track record of effective follow-up, clear communication, and professional documentation.
- Maintain a high standard of accuracy and attention to detail in all work outputs.
- Current work experience level: 1 YEARS.
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