Manage daily AP invoice posting and reconciliations, vendor and bank reconciliations, process manual and urgent payments, support cash allocations and multi-currency treasury activities, prepare AP and treasury reports and KPIs, handle vendor queries and audit requests, maintain controls and documentation, and liaise with stakeholders and banking partners to resolve discrepancies.
We’re looking for a detail-oriented and organised Treasury & Accounts Payable Executive to join our Finance team within a Shared Service Center. This role is pivotal in ensuring the accurate and timely processing of accounts payable transactions, while also supporting treasury and banking activities across multiple administrative entities, including multi-currency environments. You’ll manage daily invoice posting and reconciliations, support payment processing and cash allocations, and work closely with internal stakeholders, vendors, and banking partners to resolve issues quickly, maintain strong financial controls, and ensure audit readiness.
Key Responsibilities
- Post AP invoices daily in the accounting system, ensuring correct GL account / cost centre / VAT code / project code allocation
- Proactively resolve invoice discrepancies by following up with relevant stakeholders and escalating when needed
- Manage the AP group mailbox to ensure timely invoice processing and avoid payment delays
- Perform vendor reconciliations and investigate/resolve statement variances
- Respond to vendor queries accurately and professionally, maintaining positive relationships
- Support AP audit requests, ensuring documentation and processes meet audit standards
- Prepare AP reports and KPIs as required, providing meaningful operational insights
- Post daily bank statements and complete cash allocations across multiple entities (including multi-currency)
- Process manual payments (bi-weekly) and manage urgent payment requests in line with controls and compliance requirements
- Perform bank account reconciliations to ensure accuracy and completeness of records
- Support reconciliation of factoring agreements and invoice financing arrangements, ensuring contractual compliance
- Support treasury audit requests and maintain strong documentation and control discipline
- Prepare treasury reporting as required to support decision-making and visibility of cash/banking activity
Skills, Knowledge and Expertise
- Bachelor’s degree in Finance, Accounting or a related field
- Minimum 2 years’ experience in treasury, accounts payable, or broader finance operations / financial management
- Proficiency with financial systems and Microsoft Office, especially Excel (excellent Excel skills required)
- Strong analytical skills with excellent attention to detail and a high standard of accuracy
- Knowledge of international banking practices and regulations
- Excellent communication and interpersonal skills; confident working with vendors and internal teams
- Ability to work effectively both independently and collaboratively
- Good keyboard and computer literacy
- High level of English proficiency
Equal Opportunities
adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.
About
As a next-generation brand activation agency, adm Indicia's purpose is to simplify our clients’ below-the-line marketing, build sustainable ROI and engage their customers across the path to purchase. Everything we do is optimised through leading strategic capability and actioned through executional excellence.We transform marketing compromise into a powerful co-promise, creating and activating meaningful brand experiences that drive ROI. Brands have had to juggle multiple agencies, struggle to see value in ever-increasing customer data, and deliver disconnected digital and physical experiences – just some of the compromise frustrating marketing for too long. With joined-up strategy, execution and seamless activation, our combined expertise means we can help brands deliver impact through every stage of the customer journey.Founded in 1992, we have a global footprint with 46 offices in 33 countries, allowing us to deliver local activation of global strategies for brands across the world. Recognized with a platinum rating by EcoVadis for sustainability, we are experts at identifying the most impactful and sustainable solutions for over 800 brands around the globe.
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