Support and track financials and schedules for multiple projects, manage reporting and invoicing, monitor timecards and partner payments, assist in project lifecycle activities, risk and change management, lead meetings, and ensure delivery within scope and quality standards.
Job Summary & Responsibilities
- Bachelor's Degree, or equivalent experience in project management/coordination/financial stewardship
- Exposure to technology projects and project management
- Understanding of project management industry standard framework and the development life cycle
- Comprehensive understanding of financial processes; ability to understand, analyze and create
- financial reports
- Experience leading team meetings and influencing small teams
- Advanced Skills in MS Office applications including Excel and Outlook
- Strong time management and organizational skills to manage project workload
- Self-starter with the ability to work independently and aggressively tracking project budgets and timelines
- Excellent verbal and written communication skills and attention to detail
- Ability to effectively communicate well with both internal and external customers
- Strong team building skills
- Excellent problem-solving skills while thinking "out of the box"
- Tracks financial accuracy for 30+ small projects – Actual spending, forecasting, customer invoicing, etc.
- Works with multiple cross-functional teams to ensure project financials are correct and timely.
- Monitors weekly timecards and partner payments for 30+ resources.
- Works with outside partners on issues, credits, and invoices.
- Accurate and timely request of 30+ monthly customer invoices.
- Forecasts, with accuracy, project costs, revenue and end dates.
- Assists with and/or creates customer-facing Change Orders.
- Maintains and distributes multiple internal and customer-facing reports with accuracy and professionalism.
- Reviews and submits signed change orders in a timely manner
- Tracks documentation deliverables for multiple projects
- Gathers documentation from the customer
- Assists with or manage the oversight of all aspects of project life cycle to include initiation, planning, execution, controlling and closing; taking project through final implementation
- Must be familiar with project scope and project objectives, as well as the role and function of each team member, to effectively assist in coordinating the activities of the team
- Ensures timely and effective delivery of the solutions within scope and relative to desired objectives
- Follows best practices and ensures that all validation and quality requirements are met and documented
- Maintains Project Management standard best practices and methodologies to drive efficiency and consistency among projects
- Documents project risks, assumptions, and constraints and aid in implementing approved actions and workarounds designed to mitigate project risk events
- Monitors status of all identified risks in order to minimize the impact of the risks on the project
- Financial management of project budgets to ensure all budgets, forecasts and costs are measured, tracked and reported for project success
- Measures project performance using appropriate tools and techniques, identify and quantify variances and perform corrective actions with transparency to all stakeholders
- Documents measurement criteria for success with the help of Project Mangers or other Leads
- Assists in managing changes to the project scope, project schedule, and project costs
- Ensures that all issues are captured and resolved and that resolutions are documented and communicated
- Actively participates in project meetings and leads meetings if necessary
- Provides input regularly for status reports including portfolio reviews
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