Provides high-level administrative support to executives, including calendar and meeting coordination, travel arrangements, document management, office supply ordering, records maintenance, and communication with internal and external agencies. Supports HR recruiting, onboarding, training, and office events; coordinates housekeeping activities and assists department heads and the Admin Executive Head with daily operations.
Job Purpose:
An Executive Administrative Assistant is an employee who provides high level administrative support to executives in the workplace, such as taking calls, scheduling meetings, managing executive requests, and other office duties. They may also oversee office functions and supervise lower level office employees.
Principal Accountabilities (Role & responsibilities):
· Handling various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, ordering office supplies, etc.
· Assisting the HR department in recruiting activities such as scheduling interviews, on boarding candidates, etc.
· Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities.
· Handling and managing calendar schedules of management, making copies of required documents for the meetings, making travel arrangements, booking hotels and conference rooms, arranging for audio-video equipment for the meetings
· Organizing, compiling, and updating company records and documentation
· Assisting the HR department in scheduling, coordinating and executing training and other office events
· Helping the department heads as and when required
· Liaising with internal and external agencies for smooth administrative functioning
· Assisting Admin Executive Head in all day-to-day activities
· Coordinating with the housekeeping staff for daily activities
Qualification/Competencies:
Educational qualifications: Any Graduate
Experience: Minimum 2 Years
Preferred Industries: Solar / Any industry
Competencies/skills:
· Excellent communication and interpersonal skills are a must
· Proficiency in MS Office is a must
· Excellent organisational and time-management skills
· Quick-thinking, planning, coordinating, and executing skills
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