Key Responsibilities
MIS & Reporting:
1. Create and maintain Management Information System (MIS) reports:
- Weekly reports - Every Monday
- Monthly reports - Within 2 days of the new month
- Bi-Annual reports - Within 1 week of period-end
- Annual reports - Within 2 weeks of year-end
2. Trade Volume Tracking:
- Track trade volumes by grade and origin.
- Maintain reports for Monthly, Bi-Annual, and Annual tracking.
3. Trade Profit & Loss (P&L) Analysis:
- Generate trade-wise P&L reports (Proforma and Actual).
- Track overall trade P&L - Monthly, Bi-Annually, Annually.
- Track trader-wise P&L - Monthly, Bi-Annually, Annually.
4. Buyer Performance Tracking:
- Monitor buyer-wise trade volumes, payment performance, and credit exposure.
5. Supplier Performance Tracking:
- Track supplier-wise trade volumes, shipment performance, and any quality claims.
6. Inventory Management:
- Track inventory (sold-unpaid & unsold) by location, grade, and origin.
- Assess cost value and mark-to-market (MTM) value of inventories.
Financial Operations:
7. Invoicing & Accounts Management:
- Managing invoicing, accounts receivable, and accounts payable.
- Ensure accurate documentation for all transactions.
8. Supporting Treasury Team:
- Financing requests for the trade are the responsibility of the Trade Operation team and same to handled only through the ERP. You will be responsible to ensure that Trade Operation Team has provided all documents directly to Treasury Team. In case of delays beyond explanation from Trade Operations Team, the matter should be escalated to the CEO immediately.
- Provide all necessary supporting documents for all Trade related payments - Direct Trade Costs (payments to be executed by Treasury) e.g. suppliers, warehousing, freight etc.
- Provide all necessary supporting documents for all overheads, non-trade payments (payments to be executed by Treasury) e.g. Salaries, Travel, Audit Fees, Consultancy etc.
- Assist in cash flow generation by coordinating between business functions (Trades, Operations) and Treasury.
- Update CEO & Treasury on actual and expected margin calls.
9. Hedging & Risk Management Support:
- Work with the Risk Management team / Hedge Accountant to allocate hedging positions to physical trades.
- Ensure accurate determination of actual P&Ls for each trade.
10. Business Insurance Management:
- Ensure all business insurance policies are current and valid.
- Track expiry dates and coordinate with relevant team members for renewal terms.
Collaboration & Compliance:
11. Accounting & Audit Support:
- Assist the Accounting team with necessary data for bookkeeping.
- Support external auditors during year-end audits by providing required financial data and documentation in collaboration with Accounts team.
Preferred Candidate
MBA from TIER 1/2 Institutes
Relevant experience in a trade finance position preferably within a commodity trading house (Banking & Trade Finance Funds background also acceptable as long as there has been active interaction with the commodity trading companies on a regular basis on Trade Finance / Trade Operations)
