Fulfilment Executive - Logistic

Location: Mumbai, India

Department: Logistics

Experience: 1–2 Years

Nivoda is a young and energetic global team headquartered in London, with offices in Mumbai, New York, Hong Kong, Amsterdam, Melbourne, and Dubai.

We are a fast-growing B2B marketplace transforming how the global jewellery industry operates. Through our online platform, we connect buyers and sellers of diamonds and jewellery, providing the most transparent, efficient, and cost-effective way to source and trade within the industry.

Nivoda's growth has been exponential, with over 250% sales growth in the past 12 months and our team expanding from 30 to more than 450 employees globally over the past 3 years. We are a team of ambitious thinkers, problem solvers, and go-getters working together to build the future of the jewellery supply chain.

We are seeking a detail-oriented and proactive Fulfilment Executive to manage and coordinate import shipments in India, with a focus on return shipment follow-up. The role involves handling international inbound shipments, coordinating with overseas offices, logistics partners, and customs agencies to ensure timely clearance and delivery while maintaining compliance with import regulations.

The ideal candidate has experience in international logistics, strong customs coordination skills, and the ability to work effectively with global teams in a fast-paced environment.

Import Shipment Management

• Coordinate and monitor all inbound international shipments to India and ROW.

• Track shipments from origin until final delivery to designated locations.

• Ensure timely updates on shipment status to internal stakeholders.

• Coordinate pickup, transportation, and delivery schedules with freight forwarders, courier partners, and warehouses.

• Resolve shipment delays and operational issues proactively.

Customs Clearance & Documentation

• Prepare, verify, and maintain all import documentation required for customs clearance.

• Coordinate with customs brokers, CHA, freight forwarders, and internal compliance teams for smooth import clearance.

• Handle customs-related queries, inspections, and documentation discrepancies.

• Ensure compliance with Customs and other applicable import regulations.

• Liaise with finance and operations teams regarding import duties, taxes, and clearance documentation.

Cross-Functional Coordination

• Work closely with APAC, EMEA, and US offices to coordinate supplier shipments into India.

• Collaborate with Operations, Customer Support, Finance, and ROW Hub Office teams for shipment planning and exception handling.

• Ensure seamless communication between international suppliers and internal teams.

Process Management

• Monitor return shipment transit timelines, clearance turnaround, and delivery performance.

• Identify process improvement opportunities to enhance logistics efficiency and reduce delays.

• 1–2 years of experience in international logistics, import operations, or customs coordination.

• Working knowledge of customs clearance processes and import documentation.

• Strong attention to detail and ability to follow compliance processes carefully.

• Comfortable coordinating with cross-functional and cross-country teams (APAC, EMEA, US).

• Good written and verbal communication skills.

• Proactive, organised, and able to resolve operational issues independently in a fast-paced environment.

• Strong computer proficiency, including working knowledge of MS Excel.

• Comfort working with operational/ERP platforms.

• A dynamic work environment in a rapidly growing global company.

• Exposure to an international team and cross-border operations.

• Opportunities to learn, grow, and build operational expertise.

• A collaborative and supportive company culture.

• Unlimited paid leave policy.