Manage accounts payable including PO and non-PO invoice processing, vendor communication, month-end close, GRIR reconciliation, aged balance analysis, and P2P coordination. Ensure compliance with internal controls and SOX, support audits, collaborate with procurement and stakeholders, maintain records, and pursue process improvements using SAP and Microsoft Office.
Responsibilities:
- Take ownership of assigned accounts payable tasks, ensuring accuracy, timeliness, and compliance.
- Invoice Processing: Review, validate, and process purchase order (PO)-based invoices by matching them with corresponding purchase orders and goods receipts.
- Non-PO Invoices Management: Handle non-PO invoices by verifying necessary approvals and coding them to appropriate accounts.
- Collaboration: Work with procurement, finance, and other business teams to resolve aged disputes.
- Vendor Communication: Maintain communication with vendors regarding the status of invoices, payments, and any queries.
- Stakeholder Partnership: Collaborate with internal stakeholders to facilitate smooth processing and approval of invoices.
- Month-End Activities: Ensure that all assigned month-end accounts payable activities and discrepancies are resolved within the set timelines.
- P2P Process Management:
- Ensure smooth operation of the procure-to-pay process by coordinating with internal stakeholders for timely approvals, processing and resolution of disputes.
- Maintain up-to-date knowledge of P2P best practices and continuously seek opportunities for process improvement.
- Expand responsibilities beyond invoice processing, including Helpdesk support, GRIR reconciliation, aged balance analysis, and reporting.
- Compliance: Maintain compliance with internal controls and audit requirements, adhering to established policies and procedures.
- Record Maintenance: Keep accurate records for audit and compliance purposes.
- Continuous Improvement: Focus on improving process design by simplifying and standardizing processes while enhancing quality and minimizing costs.
- Audit Participation: Engage in internal and external audits and support where needed.
- Reporting: Report and resolve any issues relating to non-compliance.
- Learning and Development: Continuously seek opportunities for personal and professional development by participating in training sessions and workshops related to accounts payable and P2P processes.
Responsibilities
Key Skills
- Proficiency in SAP with strong understanding of accounts payable workflows.
- Experience in large multinational environments, preferably in manufacturing.
- Strong conflict management and communication skills.
- Process-oriented mindset with excellent problem-solving abilities.
- Knowledge of compliance frameworks (e.g., SOX) and process improvement methodologies (e.g., Six Sigma).
Attention to detail, time management, and adaptability
QualificationsExperience / Qualifications:
- Experience Level: 3–5 years in accounts payable or accounting, with solid grasp of accounting concepts and procedures.
- Educational Background: Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience).
- P2P Knowledge: Strong understanding of the procure-to-pay process within a large manufacturing setting.
- Technical Skills: Proficiency in Microsoft Office and SAP.
- Shift Work: Willingness to work in shifts.
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