Supports company founders by managing calendars, communications, meetings, follow-ups, travel, events, documentation, and stakeholder coordination. Prepares agendas, reports, presentations, dashboards, and executive summaries while tracking action items and assisting with strategic initiatives. Maintains confidential records and handles sensitive information with discretion. Requires strong organization, communication, multitasking, business judgment, and the ability to work proactively in a fast-paced environment.
Role Overview The Executive Assistant will serve as a key support partner to the Founders, managing schedules, communications, meetings, follow-ups, and business coordination activities. The role requires exceptional organizational skills, confidentiality, business acumen, and the ability to operate effectively in a fast-paced environment. Key Responsibilities Calendar & Schedule Management • Manage and coordinate the Founders' calendars, appointments, meetings, and travel schedules. • Prioritize and organize meetings based on business requirements. • Ensure efficient time management and scheduling of critical discussions. Stakeholder Coordination • Act as a liaison between the Founders and internal/external stakeholders. • Coordinate with leadership teams, clients, partners, and vendors on behalf of the Founders. • Ensure timely follow-ups and closure of action items. Meeting Management • Prepare agendas, presentations, minutes of meetings (MoMs), and action trackers. • Monitor progress on key action points and ensure timely completion. • Assist in organizing leadership meetings, reviews, and strategic discussions. Business & Operational Support • Support the Founders in business planning, reporting, data compilation, and research activities. • Prepare business reports, presentations, dashboards, and executive summaries. • Assist in special projects and strategic initiatives as assigned. Travel & Event Coordination • Manage domestic and international travel arrangements, including flights, hotels, visas, and itineraries. • Coordinate leadership events, conferences, and external engagements. Documentation & Confidentiality • Maintain confidential records, documents, contracts, and business correspondence. • Ensure sensitive information is handled with the highest level of discretion and professionalism. Preferred Qualifications • Bachelor's degree in Business Administration, Management, Communications, or related field. • 3–8 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Support, or similar role. • Prior experience supporting Founders, CXOs, Directors, or Senior Leadership teams will be preferred. • Experience in AdTech, MarTech, Digital Marketing, Technology, Start-up, Consulting, or similar high-growth environments will be an added advantage.
Requirements
Key Skills • Excellent verbal and written communication skills • Strong organizational and multitasking abilities • Advanced proficiency in MS Office, Google Workspace, and presentation tools • Attention to detail and execution excellence • Stakeholder management and interpersonal skills • High level of professionalism and confidentiality • Ability to work under pressure and manage competing priorities What We Are Looking For • A proactive problem-solver who takes ownership and drives execution. • Someone who can anticipate requirements rather than wait for instructions. • A trusted partner who can effectively support the Founders in managing day-to-day priorities and strategic initiatives. • A highly dependable individual capable of maintaining confidentiality while operating with speed and accuracy.
Benefits
Opportunity to shape the people strategy of a fast-growing AdTech and consumer growth company.
Work closely with founders and senior leadership on strategic business initiatives.
Build and scale high-performing teams in a dynamic, innovation-driven environment.
Similar Jobs
Artificial Intelligence • HR Tech • Professional Services • Software
Provide comprehensive administrative and executive support to the Founder, including calendar and meeting management, communications, travel planning, expense documentation, research, special projects, and stakeholder coordination. The role requires discretion with confidential information, proactive problem-solving, strong organization, and the ability to manage competing priorities independently in a fast-paced environment.
Fintech • HR Tech • Insurance • Consulting
Manage the Branch Leader’s calendar and travel, process travel and expense reimbursements, prepare MIS reports and dashboards, and maintain expense, invoice, and vendor documentation. The role requires strong organization, communication, problem-solving, multitasking, customer service, and Excel and PowerPoint proficiency. It is a hybrid position based in Pune, requiring at least three days per week in the office.
Top Skills:
ExcelMicrosoft PowerpointTravel Booking Software
Fintech • Financial Services
Provides high-level administrative and operational support to senior executives and Directors. Responsibilities include calendar and meeting management, domestic and international travel coordination, expense processing, filing, leave records, distribution lists, onboarding access requests, correspondence, and organizational updates. The role requires discretion, strong communication, attention to detail, prioritization, and the ability to support multiple Directors in a fast-paced professional or financial services environment.
Top Skills:
ConcurCoupaExcelMicrosoft Office SuiteOutlookPowerPointWordWorkday
What you need to know about the Mumbai Tech Scene
From haggling for the best price at Chor Bazaar to the bustle of Crawford Market, the energy of Mumbai's traditional markets is a key part of the city's charm. And while these markets will always have their place, the city also boasts a thriving e-commerce scene, ranking among the largest in the region. Driven by online sales in everything from snacks to licensed sports merchandise to children's apparel, the local industry is worth billions, with companies actively recruiting to meet the demands of continued growth.
