Legal Executive Assistant

Purpose of the role

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed. 

Accountabilities

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

Analyst Expectations

• To meet the needs of stakeholders/ customers through specialist advice and support
• Perform prescribed activities in a timely manner and to a high standard which will impact both the role itself and surrounding roles.
• Likely to have responsibility for specific processes within a team
• They may lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources. They supervise a team, allocate work requirements and coordinate team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they manage own workload, take responsibility for the implementation of systems and processes within own work area and participate on projects broader than direct team.
• Execute work requirements as identified in processes and procedures, collaborating with and impacting on the work of closely related teams.
• Check work of colleagues within team to meet internal and stakeholder requirements.
• Provide specialist advice and support pertaining to own work area.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how all teams in area contribute to the objectives of the broader sub-function, delivering impact on the work of collaborating teams.
• Continually develop awareness of the underlying principles and concepts on which the work within the area of responsibility is based, building upon administrative / operational expertise.
• Make judgements based on practise and previous experience.
• Assess the validity and applicability of previous or similar experiences and evaluate options under circumstances that are not covered by procedures.
• Communicate sensitive or difficult information to customers in areas related specifically to customer advice or day to day administrative requirements.
• Build relationships with stakeholders/ customers to identify and address their needs.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

Join us as an Executive Assistant (EA) at Barclays, where you will provide high-level administrative and operational support to Directors, ensuring efficient management of schedules, communications, travel, and business priorities.

Key Responsibilities

• Manage executive calendars, meeting requests, and responses to invitations.
• Plan, coordinate, and facilitate executive meetings including logistics
• Coordinate domestic and international travel, including flights, accommodation, and ground transportation.
• Handle day-to-day administrative activities, including expense management, filing systems, leave records, distribution lists, and organisational updates.
• Support onboarding of new hires, including physical and system access requests.
• Anticipate executive needs, prioritise tasks, and ensure timely follow-through on key actions.

To be successful as an Executive Assistant, you should have experience with:

Basic / Essential Qualifications and Skills

• Graduates degreed in any discipline.
• Flexibility to work UK shift hours.
• Experience working in a fast-paced professional services, corporate, or financial services environment.
• Ability to manage EA responsibilities for 6-8 Directors.
• Strong interpersonal skills with patience, discretion, and active listening abilities.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• Ability to prioritise effectively and perform under pressure in a dynamic environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel undefined.
  

Desirable Skillsets / Good to have

• Prior EA experience within a legal function (law firm or in-house legal team) or a global corporate environment, ideally supporting senior executives.
• Familiarity with Workday, Concur, Coupa and other enterprise support platforms.
• Candidates based out of Pune preferred.
  

You may be assessed on key critical skills relevant for success in role such as, the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. You will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave, as well as job-specific skillsets.

This role will be based out of Pune, Maharashtra.