Provide high-level executive and administrative support to the General Manager: manage calendar, confidential communications, presentations, travel and vendor coordination, office operations, and cross-functional project coordination to deliver strategic initiatives and ensure smooth day-to-day operations.
Principal Activities
EXECUTIVE & STRATEGIC SUPPORT
- Act as a trusted support partner to the General Manager, ensuring smooth day-to-day operations.
- Strategically manage the Executive’s calendar to optimize time utilization, priorities, and business outcomes.
- Coordinate schedules, leadership meetings, and strategic events for the Executive and his team.
- Handle highly sensitive information, documents, and communications with absolute confidentiality and discretion.
- Create, design, and review quality presentations, reports, and leadership communications aligned with business objectives.
- Support the planning and execution of executive-led strategic initiatives and projects by coordinating cross-functional and external stakeholders, managing timelines, dependencies, risks, and deliverables to ensure successful completion.
- Ensure all leadership materials are clear, consistent, and professionally presented.
- Develop and manage dashboards or trackers for MD-led initiatives, travel spend, vendor performance, and key action items.
ADMINISTRATIVE
Visitor & Guest Management:
- Manage end-to-end visitor and guest support, ensuring a seamless and professional experience.
- Coordinate guest agendas, meeting schedules, welcome arrangements, and local transportation (car, hotel, and transfers) in Mumbai.
Travel, Logistics & Vendor Management:
- Lead vendor management for travel and logistics partners, including contract negotiations, renewals, service agreements, and performance evaluation.
- Continuously review and improve travel, and coordination processes to enhance efficiency and effectiveness.
Others:
- Manage day-to-day office operations
- Ordering office supplies and managing inventory
- Submitting Vendor Invoices for clearance, coordinating with vendors, suppliers, and the finance department regarding billing queries.
Not in Scope:
- Compliance Required Areas
- Regulatory Responsibilities
- Health and Safety Responsibilities
Requirements
CANDIDATE REQUIREMENTS
Knowledge Skills & Abilities
- Proficiency with MS Office suite (Excel, Outlook, Word, and Power Point specifically)
- Professional communication skills
- Strong organizational skills
- Must be able to work in a fast-paced environment
Education & Experience
- Graduation
- Minimum of 5 years’ experience in an Executive Assistant role supporting Senior Leadership.
- Associate degree preferred
CIRCOR is an EEO Employer of Females/Minorities/Veterans/Individuals with Disabilities
Similar Jobs
Security • Cybersecurity
Own global revenue recognition under ASC 606 and accounting processes including commissions, COGS, and leases. Review tax provisions, returns, transfer pricing, and subsidiary filings; support external audits and cross-functional reporting. Lead accounting projects, process improvements, and AI-driven workflow automation. Requires a CA, Big 4 high-tech experience, strong US GAAP and revenue recognition knowledge, ERP experience, advanced Excel skills, and excellent communication.
Top Skills:
Ai Automation ToolsAsc 340-40Asc 606ExcelMS OfficeNetSuiteUs Gaap
Cloud • Information Technology • Internet of Things • Machine Learning • Software • Cybersecurity • Infrastructure as a Service (IaaS)
The Head ASP Management is responsible for procurement of ASP services, vendor relationships, contractual compliance, quality delivery, and supplier performance evaluation while driving cost efficiency and improvements in service delivery processes.
Top Skills:
AspMicrowaveOhsRan
Financial Services
Lead complex technology programs from planning through delivery, managing technical requirements, resources, budgets, timelines, risks, and cross-functional stakeholders. Collaborate with engineering, product, and business teams to align program objectives with business goals. Apply analytical reasoning, vendor management, agile methodologies, and data-driven optimization to improve program performance, mitigate roadblocks, and promote innovation.
Top Skills:
Agile Methodologies
What you need to know about the Mumbai Tech Scene
From haggling for the best price at Chor Bazaar to the bustle of Crawford Market, the energy of Mumbai's traditional markets is a key part of the city's charm. And while these markets will always have their place, the city also boasts a thriving e-commerce scene, ranking among the largest in the region. Driven by online sales in everything from snacks to licensed sports merchandise to children's apparel, the local industry is worth billions, with companies actively recruiting to meet the demands of continued growth.
