Manages daily accounts payable activities, including reviewing and entering invoices, matching documentation, scheduling payments, reconciling vendor accounts, maintaining records, responding to vendor inquiries, and supporting month-end close through accruals and reconciliations. The role requires accounting software and Excel proficiency, knowledge of bookkeeping and accounts payable principles, strong attention to detail, accurate data entry, effective communication, and excellent organization.
What You Can Expect:
Department: Custom Brokerage
Role Purpose
The role is responsible for managing day-to-day Accounts Payable activities, including invoice processing, payment management, vendor account reconciliation, record maintenance, and supporting month-end closing activities. The position requires accuracy, timely execution, and effective coordination with vendors and internal stakeholders.
Roles & Responsibilities
Invoice Processing
- Reviewing and verifying vendor invoices, matching them with Jobs and receiving documents, and entering them into the accounting system.
Payment Management
- Scheduling and processing payments, including check runs and electronic transfers (ACH), to ensure timely payments.
Account Reconciliation
- Reconciling vendor statements, investigating discrepancies, and resolving outstanding balances.
Record Maintenance
- Maintaining accurate, up-to-date vendor records and filing documentation for audit trails.
Communication
- Handling vendor inquiries regarding invoice status and payment discrepancies.
6. Month-end Support
- Assisting with month-end closing activities, including accruals and account reconciliations.
What You Bring:
Skills & Competencies
Software Proficiency
- Experience with accounting software (e.g., Logysis, SAP, Tally) and Microsoft Office, particularly Excel.
Attention to Detail
- High accuracy in data entry and invoice matching.
Accounting Knowledge
- Understanding of basic bookkeeping and accounts payable principles.
Communication
- Strong verbal and written communication skills for vendor and team interaction.
Organization
- Excellent time management to meet payment deadlines.
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