Supports procurement activities including vendor onboarding, purchase requisitions and orders, supplier follow-ups, payment issue resolution, audit documentation, account cleanup, procurement reporting, process automation, and SLA management. The role also assists with supplier communications, procurement meetings, cost and risk improvement initiatives, and maintaining relationships with business units and sites.
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Job Description
ApprenticeApprentice- The role involves extensive coordination with vendors (both domestic and overseas) and site supply chain team
- Provide support to get the documents for onboarding vendor
- Create Purchase Orders for approved supplier basis the approval from site/ central purchase team
- Create Purchase requisition/Purchase order for Direct & Indirect as per request received from end users of different business.
- Follow-up for the Purchase Order release and communication Purchase Orders with vendors
- Email and Phone based follow-ups with vendors to get the purchase orders confirmation, for delivery / Service completion
- Liaise with AP team for payment related queries from vendors
- Resolve vendor queries through Vendor Help desk
- Ensure up-to date documentation as per Internal and Statutory audit requirements
- Regular accounts clean ups by closing open GR-IR and overdue advances.
- Find automation opportunities in the Procurement process and automate the process.
- Develop procurement related MIS to report agreed SLAs
- Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.
- Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)
- Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.
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