Process and validate vendor invoices, manage end-to-end accounts payable, reconcile vendor and intercompany accounts, resolve aged and blocked invoices, support month-end closing, respond to vendor queries, maintain reports, and ensure compliance with internal controls while supporting process improvements and automation.
PRINCIPAL ACTIVITIES ACCOUNTS PAYABLE
- Process and review vendor invoices accurately and within agreed timelines, ensuring compliance with company policies and payment terms.
- Perform invoice verification and validation, including PO, GRN, invoice, tax, and supporting documentation checks.
- Manage the end-to-end Accounts Payable process, from invoice receipt and validation through posting and payment.
- Monitor the AP aging report and ensure timely resolution of overdue and upcoming vendor invoices.
- Review aged outstanding items, identify root causes for delays, and coordinate with Procurement, Business, Vendors, and internal stakeholders for resolution.
- Ensure invoices are processed within agreed payment terms to avoid overdue balances, payment delays, and supplier escalations.
- Perform vendor account reconciliation and investigate discrepancies, open items, debit/credit balances, and unapplied transactions.
- Manage Intercompany (IC) AP reconciliation, including reconciliation of IC balances with counterparties and investigation of differences.
- Coordinate with Intercompany AR/AP teams to ensure IC invoices, credit notes, payments, and accounting entries are accurately recorded and matched.
- Monitor and clear unallocated/unmatched IC payments and ensure timely allocation to the appropriate invoices/accounts.
- Support month-end and year-end closing activities, including AP aging review, open-item analysis, accruals, provisions, and reconciliation.
- Ensure AP balances and aging reports are accurate and supported by appropriate documentation.
- Follow up on GR/IR and blocked invoices, working with relevant stakeholders to resolve issues within defined timelines.
- Prepare and maintain AP trackers, reconciliation files, aging reports, and management reports.
- Identify recurring issues and support process improvements and automation within the AP function.
- Ensure compliance with internal controls, SOPs, audit requirements, and company policies.
- Respond to vendor queries professionally and ensure timely resolution of payment and invoice-related issues.
- Maintain a strong focus on accuracy, timeliness, ownership, and continuous improvement.
Key Performance Areas
- Invoice processing accuracy and turnaround time
- AP aging and reduction of overdue invoices
- Timely resolution of blocked and disputed invoices
- Vendor account reconciliation
- Intercompany reconciliation and clearing of differences
- Timely allocation of payments
- Month-end closing and reporting
- Compliance with AP processes and internal controls
- Vendor query resolution
- Process improvement and automation
CANDIDATE REQUIREMENTS
Knowledge Skills & Abilities
- At least 3-5 years of relevant experience in the fields of AP
- Preferable SAP FI knowledge
- Fluency in English and preferably understanding German language but not necessary
- Delivers highly accurate accounting work with convincing level of efficiency
- Understands the importance of due dates very well and prioritize work accordingly
- Self-organized, persistent, reliable and self-motivated individual
- Proficiency with MS tools, especially Excel
Education & Experience
- Well versed accounting professional, Graduate/ Post graduate/ MBA preferably in Accounts or Commerce.
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