Wherever our customers are in the world, we help them digitalise and optimise their remote business processes using advanced hybrid network solutions and digital technologies.
At Marlink, we empower our customers worldwide by helping them digitalize and optimize their remote operations through advanced hybrid network solutions and cutting-edge digital technologies. Our teams operate globally, harnessing innovation, expertise, and applied technology to connect systems and people, driving success in today’s digital-first world. With 1,500 employees in over 30 countries, and customers in the maritime, energy, and government sectors, we push boundaries to deliver excellence.
As an Administrative Coordinator, you will play a key supporting role in our daily operations. Your main responsibilities will include organizing and coordinating administrative tasks, managing business correspondence, maintaining documentation, and providing administrative support to all company departments. The ideal candidate has strong organizational and communication skills, the ability to multitask, and a high level of professionalism, reliability, and adaptability in a dynamic business environment.
Job DescriptionOffice administration (incoming/outgoing mail, inventory control, archive management, office equipment and company vehicles, and maintenance of office space)
Human Resources administration (HR application support, employee onboarding/offboarding, documentation management, working time records)
Organization of internal company events such as Team building, Christmas gathering, etc.
Organization of business trips, including:
travel planning, booking, and itinerary coordination
collecting required documentation
managing all administrative processes linked to travel policies, visas, insurance, and HSE requirements
ensuring compliance with internal travel procedures
Accounting and finance support (procurement administration, processing incoming invoices and issuing outgoing invoices, preparing payroll data, travel expense claims and per-diem calculations)
Health & Safety (HSE) administrative support, including:
coordination of mandatory trainings, medical check-ups, and certifications
maintaining HSE documentation and records
ensuring alignment with workplace safety regulations and internal safety procedures
supporting the implementation of safety measures during office activities and business trips
Daily communication in English, both written and spoken, for coordination with international teams, vendors, and partners
Higher professional education in economics or another relevant field
Minimum 5 years of relevant experience in administration, finance/accounting administration, and HR administration
Advanced computer skills, especially MS Office (Excel, Word, PowerPoint)
Advanced English proficiency, written and spoken
High level of responsibility, accuracy, and attention to detail
Systematic and comprehensive approach to problem-solving
Ability to work independently
Willingness for continuous learning and skills improvement
Advanced general computer literacy
Valid B category driver's license
What we offer:
Type of employment: full-time, permanent contract with a 6-month probation period
Location: Zagreb
Benefits: performance-based bonuses, positive working environment, and opportunities for growth and professional development
