Vendor Manager - QA/QC

Supply Chain & Sub-Vendor Oversight:

• Critical Path Management: Monitor and control production schedules of sub-vendors supplying raw materials (plates, pipes, forgings) and specialized bought-out items such as valves, instrumentation, flanges, and fittings.
• Field Expediting: Conduct and/or coordinate physical shop visits at vendor locations to verify actual manufacturing progress against reported completion percentages.
• Desk Expediting & Procurement Coordination: Handle desk expediting activities including engineering clarifications, material procurement follow-ups, FIM review, technical query resolution, packing list review, and vehicle placement coordination.
• Troubleshooting & Risk Mitigation: Identify potential supply chain bottlenecks such as material shortages, logistics delays, capacity constraints, or manpower issues, and implement effective recovery and mitigation plans.
• Schedule Monitoring & Recovery Planning: Track vendor schedules on a regular basis and prepare recovery plans in case of unavoidable delays to minimize impact on overall project milestones.
• Drawing Review & Fabrication Guidance: Study engineering drawings and provide clear guidance to vendors on fabrication sequence, ensuring “first-time-right” execution and reduced rework.

Production Coordination (Internal):

• Shop Floor Alignment: Coordinate closely with the Production Manager and shop-floor teams to ensure internal fabrication milestones—cutting, rolling, welding, NDT, heat treatment, and assembly—are aligned with committed delivery dates.
• Document Control & Readiness: Ensure timely progression of all key quality and engineering documents, including ITP, MDR/MDRB, WPS/PQR, welder qualifications, NDT reports, and quality procedures, in parallel with physical fabrication to avoid delays during final inspection and dispatch.

Client, TPI & Stakeholder Communication:

• Progress Reporting: Provide daily and weekly status reports to Project Engineering / Project Execution teams, clearly outlining progress, risks, concerns, mitigation actions, and recovery plans, supported by photographs and shop updates.
• Pre-Inspection & Hold-Point Coordination: Organize and manage pre-inspection meetings with Third-Party Inspectors (TPI) and client representatives, ensuring all ITP stages and hold points are clearly understood and cleared without interrupting production flow.

Logistics & Project Close-Out:

• Shipping & Dispatch Coordination: Manage the transition from “Finished Goods” to “In-Transit”, ensuring export packing, marking, documentation, and logistics bookings are completed and ready immediately upon equipment release.
• Final Documentation & Handover: Support timely completion of MDR submission and dispatch documentation, enabling smooth project close-out.

Required Qualifications & Experience:

• Experience: 7–12 years of relevant experience in Oil & Gas fabrication, with strong exposure to process equipment, fired equipment, pressure vessels, heat exchangers, and skid packages.
• Education: Degree or Diploma in Mechanical / Production / Fabrication Engineering.
• Technical Expertise: Strong understanding of the complete fabrication lifecycle: Engineering → Procurement → Fabrication → Testing (Hydro / Pneumatic) → Coating → Packing & Shipping.
• Industry Knowledge: Familiarity with Oil & Gas quality standards, inspection practices, and coordination with TPIs and client inspectors.
• Soft Skills: High level of negotiation capability and assertive diplomacy—able to push vendors to prioritize deliveries while maintaining long-term professional relationships.
• Analytical & Planning Skills: Ability to interpret Gantt charts, identify critical paths and float erosion using project management tools such as Primavera P6 or MS Project (added advantage).