Travel and Expense Specialist

Job Description

Who we are
Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

Key Accountabilities:

Job Overview: The Travel Expenses Specialist is responsible for managing and overseeing the processing of travel-related expenses across the organization. This role ensures compliance with both internal policies and provides guidance and support to employees on travel expense reporting.

Responsibilities and Duties:

• Review and process travel expense reports to ensure accuracy, completeness, and compliance with company policies.
• Serve as the primary point of contact for employees regarding travel expense queries and issues.
• Manage the company's travel expense system, including updates, improvements, and troubleshooting.
• Train staff on the use of the travel expense system and on best practices for expense reporting.
• Collaborate with the HR and travel departments to update travel policies and implement cost-saving measures.
• Prepare monthly, quarterly, and annual reports on travel expenses for senior management.
• Conduct audits on travel expenses to identify discrepancies or opportunities for improvement.
• Coordinate with external auditors and provide necessary documentation during financial audits.
• Maintain an up-to-date knowledge of regulatory requirements related to travel expenses.

Qualifications:

• Bachelor's degree in finance, Accounting, or related field.
• Understanding of accounting principles and financial reporting.
• Excellent analytical and organizational skills.
• Proficiency in financial software and Microsoft Office Suite.
• Strong communication skills and the ability to handle multiple tasks in a fast-paced environment.
• Detail-oriented with a high degree of accuracy.

What we offer

Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.

Our view on diversity, equity and inclusion

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ – and to each other.

HSE Responsibilities:

Responsible for ensuring safety of self and others at site. Prevent damage of equipment and assets Responsible for following all safety signs/procedures/ safe working practices Responsible for using appropriate PPE’s Responsible for participating in mock drills. Entitled to refuse any to undertake any activity considered unsafe. Responsible for filling up of hazard observation card, wherever hazard has been noticed at site. Responsible for safe housekeeping of his work place. To stop any operation that is deemed unsafe To be able to operate fire extinguisher in case of fire To report an incident as soon as possible to immediate supervisor and HSE manager To complete HSE trainings as instructed to do so

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.