Sr. Executive / Executive – Invoice Processing & Travel and Expense

Our Parent Organization, NEC Corporation, is a 25 billion Company with offices spread across the globe. 
NEC is a multinational provider of information technology (IT) services and products, headquartered in Tokyo Japan with 122 years of experience in evolution with technology and innovation. It is recognized as a ‘Top 50 Innovative Company’ globally

NEC Corporation has established itself as a leader in the integration of IT and network technologies while promoting the brand statement of “Orchestrating a brighter world.” 
NEC enables businesses and communities to adapt to rapid changes taking place in both society and the market as it provides for the social values of safety, security, fairness and efficiency to promote a more sustainable world where everyone has the chance to reach their full potential. 
  

NEC Software Solutions (India) Private Limited!  is based in Mumbai (Worli & Airoli) and Bangalore with an employee strength of 1500+. 
It is one of the foremost providers of end-to-end IT services across various sectors. 
We work with diverse industry verticals which include publishing, media, financial services, retail, healthcare and technology companies around the world. Our customers range from two-person startups to $bn listed companies.
 

We have more than 30 years of experience in providing end to end IT services across the globe and have earned a reputation for delighting our customers by consistently surpassing expectations and helping them deliver robust, market-ready software products that meet the highest standards of engineering and user experience. 
Supported by more than 1300 exceptionally talented manpower, we are a hub for offshore support and technology services
 

Education: Graduate or MBA/Post Graduate bachelor’s in commerce  

Experience (years): Sr. Executive - Graduate or Postgraduate with 4 to 6 yrs of experience 

Location: Mumbai (Airoli) and Bangalore 

Working Hours: 8.5 hours/day (APAC Shift) 
Role Requirements: 

• This position currently requires Work from Home during Early Morning Shift as per project needs. 

• The candidate must be flexible to travel based on business requirements during this period. 

• There may be a prepone in shift timing, which will be reviewed post-transition. 

• Following the transition, the role will shift to a Hybrid Work from Office model, in alignment with company guidelines. 

Role Summary: 

Individual will be responsible for Invoice Processing-Accounts payable, Vendor Helpdesk and Query resolution 

Qualification Criteria/Work Experience 

Essential: 

• Have worked in SAP environment having T-code knowledge 

• Experience in shared services / customer facing environment 

• Have fair knowledge of the Procure to Pay Process 

• Understanding of Standard Operating Procedures (SOP/DTP) 

• Good Word, Excel & PowerPoint skills 

• Good verbal and written communication skills 

• VIM-SAP working knowledge will be added advantage 

• Well-in Confidence to handle multi-tasking ability and well-verse into it 

Overall Project/Task description:

• Ensure timely processing of invoices ensuring the invoices are processed correctly and error free taking into account the terms and conditions of contracts. 

• Exercise control on open GRIR, open advances report, critical vendor report 

• Ensure that the Employees’ and Vendor’s ledger is operated accurately, efficiently and to agreed timescale and ensure that the Employees and Vendors are paid accurately and on time. 

• Accounts Payable Vendor helpdesk knowledge- Handling Query Management 

• Verify payable information in the system & highlight any data discrepancy 

• Responsible for documenting bounced and fraudulent payments and notifying the proper authorities as and when such documents are created 

• Respond to queries in a timely and accurate manner 

• Managing escalations from vendors including periodical reconciliation of Statement of Accounts 

• Assist on month end closing end to end 

• Create data trackers for supporting monitoring activities 

• Ensuring the SLA on timeline for processing AP Invoices is met 

• Publish Monthly/ weekly reports of the BU that is supported 

• Vendor Analysis & GR/IR Analysis Monthly 

• AP Ageing Knowledge to ensure debit balance are timely taken care 

• Timely reversal and rectification to be taken care 

• Identify opportunities for process improvements within the accounts payable function 

• Transition of new activities, build effective SOPs & train team 

• Ensure work with business stakeholders to close the AP on time and accurate  

• Understanding on the different types of invoice processing and clearing blocks of AP books 

Excellent Communication Skills required.