Main Duties and Responsibilities
• Follow work instructions & checklist as defined for each process across domains to ensure validity & integrity of Master data management activities
• Maintain data quality & integrity by ensuring information in data management systems are as per most current health, safety, environmental & regulatory information from Safety Data Sheet.
• Efficiently address queries from internal stakeholders & coordinate with Process Lead/SHEQ
Specialist for quick resolution for high priority requests.
• Engage in quality management activities as and when assigned.
• Support in Training Associates/Interns on regulatory & process knowledge
• Utilize statistical tools for analyzing records and preparation of reports as requested by management.
• Execute effective change management program for applicable processes as and when required due to regulatory updates or business requirements.
• Ensure quality of information in data management system is maintained and strive to achieve zero non-conformity.
• Ensure activity records are maintained as per defined formats
Senior Associates will be responsible for maintaining the data across three domain - SHEQ, Operations & Marketing.
SHEQ
• Validate regulatory documentation & information of products including but not limited to GHS classification, REACh compliance, Biocides, Trade controls, Market segment specific regulations like Pharmaceuticals, Food, Cosmetics etc.
• Maintain data quality & integrity by ensuring information in data management systems are as per most current health, safety, environmental & regulatory information.
• Contribute to improvement of the quality of the data extraction automation for Safety Data Sheet & Technical Data Sheet. Support the continuous optimization of our global processes
• Follow-up with business colleagues & principals for completion of SHEQ information in PIM.
Operations
• Validate operational & logistic documentation & information of products including but not limited to packaging, transport regulations, dangerous goods classification, shelf life, storage conditions, warehouse related data.
• Maintain data quality & integrity by ensuring information in data management systems are as per most current operations & logistics information.
• Contribute to improvement of the quality of the data extraction automation for Safety Data Sheet & Technical Data Sheet. Support the continuous optimization of our global processes
• Follow-up with business colleagues & principals for completion of Operational information in PIM.
Marketing
• Validate marketing documentation & information of products including but not limited to product description, product application & other key data points for customer portal.
• Retrieve and upload documents linked to the products. Maintenance of our documents ageing and anticipate new request to Principals for nearly expired documents.
• Maintain data quality & integrity by ensuring information in data management systems are as per most current marketing information.
• Contribute to improvement of the quality of the data extraction automation for Technical Data Sheet, Product specification & Product catalogue. Support the continuous optimization of our global processes
• Follow-up with business colleagues & principals for completion of Marketing information in PIM.
Qualification & Skills
• University Degree (Equivalent to master’s degree) in Chemistry, Biology, Environmental Sciences, Toxicology, or a related scientific discipline.
• 2-4 years of experience related to product stewardship, chemical regulations & hazard communication.
• Knowledge of international transport regulations (UN-RTDG, ADR, DOT, IATA, IMDG)
• Detail oriented with good time and project management skills, with an ability to switch priorities when required.
• Customer service mindset along with ability to interact with multiple stakeholders while meeting their expectations.
• Strong written and verbal communication skills (English) and Proficiency in French or Spanish will be added advantage.
• Excellent IT skills, including strong proficiency in MS Excel, Word & PowerPoint.
• Awareness of QMS ISO 9001:2005, Six sigma process will be an added advantage.
• Comfortable to work in fixed & rotational shift including night shifts.
