The Recruiting Coordinator schedules interviews, manages candidate logistics, facilitates onboarding, and generates recruitment reports while enhancing the candidate experience.
Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
Primary functions and essential responsibilitiesCandidate Coordination:
- Schedule and coordinate all logistics of an onsite, phone, and virtual interview across multiple time zones and locations including complex scheduling and meeting room booking.
- Develop strong partnerships with Ares’ recruiting and hiring teams, candidates and third-party vendors while maintaining clear and timely communication.
- Coordinate candidate travel and manage the candidate expense reimbursement process.
- Meet, greet and guide candidates during onsite interviews, ensuring a positive candidate experience.
- Collect feedback from interviewers and consolidate it for evaluation and decision making.
- Proactively identify opportunities to enhance our candidate experience and scheduling efficiency.
- Identify and implement improvements to the Coordination process, focusing on efficiency, candidate experience and compliance.
- Assist with the onboarding process of new team members. Provide guidance and support to, including but not limited to process and system overview, review of team material and guides.
Onboarding:
- Draft employment agreements and submit them to the legal team for review.
- Conduct background checks for new hires via Workday and oversee their progress.
- Collaborate with IT and Corporate Services to keep them updated on new hires.
Recruitment Reporting:
- Daily tracking, monitoring and upkeep of candidate progress through the interview stage via Workday and excel based reporting.
- Prepare functional reports for Hiring Manager calls.
- Generation of weekly, monthly, quarterly, and ad-hoc reports as required; assistance with analyzing such reports for trends/insights.
Education:
- Bachelor’s Degree required (Any specialization)
Experience Required:
- Minimum 2 years of work experience as an administrator or coordinator, preferably within Recruitment
- Prior experience with Workday preferred
General Requirements:
- Strong attention to detail, highly organized and process-driven
- Excellent client service orientation/stakeholder management
- Demonstrated ability to be flexible and assist with whatever is needed
- Ability to maintain confidential information in compliance with HR & Firm policies
- Excellent communication skills and a strong team orientation
- A demonstrated ability to research and leverage available resources to accomplish the task at hand
- A self-starter with excellent multi-tasking capabilities
Reporting Relationships
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
Top Skills
Excel
Workday
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