Position Description
The main purpose of the Productivity Assistant is to support the CLSA India entity by partnering with the larger Administration team to ensure seamless business correspondence, client coordination, calendar management, scheduling meeting and taking minutes, travel arrangement and management (Airline booking, accommodation, logistics, visa paperwork, etc.) as well as helping out on the firm’s conferences.
This, like all roles within CLSA’s is a hands-on role and will suit someone with a very strong ability to multi-task and deliver seamless, high quality coordination and administration work from an administrative to transactional level. The role requires a sensible, pragmatic, organized, analytical, and collaborative and client focused approach.
Key Areas of Responsibilities
Manage scheduling for company executives
Draft, review and send communications on behalf of company executives
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Answer and respond to phone calls, communicate messages and information to the executive
Coordinate travel arrangements (Airline booking, accommodation, logistics, visa paperwork, etc.)
Maintain various records and documents for company executives
Manage bills and approvals in the OA (Office Automation tool)
Prepare, reconcile, and submit expense reports
Governance of Invoice and Purchase Requests (PRs) management in Office Automation
Maintain confidential and sensitive information
MIS & Reporting
Requirements
Proficiency in English language is must both written and spoken
Interpersonal and presentation skills with Time-management skills
Ability to pay attention to detail
Organization skills and ability to multitask
Good understanding of frequently used computer software and programs, such as Microsoft Office
Interpersonal skills
8 - 12 years’ experience as an Executive Assistant and in administration management
Able to work well under stringent deadlines with good judgment and strong risk acumen
Experience in working with multiple company executives will be an added advantage
Bachelor's Degree in relevant discipline.
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