Support complex IT project and program managers with governance, milestone tracking, status reporting, documentation, budgets, resource management, compliance, and process improvement. Manage PPM tools, evaluate project maturity, coach junior PMO staff, and coordinate stakeholders across international teams. The role also contributes to PMO standards, guidelines, methodologies, and internal initiatives while ensuring delivery aligns with organizational requirements.
Job Title: PMO Project Coordinator
About the Company:
Our client is a leading IT Technology & Services Management MNC, dedicated to providing state-of-the-art IT solutions for internal and external customers in the insurance landscape. As part of a major insurance group based in Germany and Europe, the company operates in 26 countries with a strong focus on Europe and Asia. They offer a comprehensive range of insurances, pensions, investments, and services, leveraging cutting-edge technologies such as Cloud, Digital, Robotics Automation, IoT, Voice Recognition, and Big Data science.
Role:
PMO Department is a part of the Global Delivery Portfolio Management Office Division. In the Senior PMO Officer position, you will be responsible for facilitating best practices to ensure overall project governance standards are met. By measuring team performance and coordinating continuous compliance, we want to enable successful delivery in time, budget, and scope. You will have bigger responsibility, more complex assignments, and more involvement in strategic PMO scope in comparison to PMO Officer
Requirements
Responsibilities:
- Supporting strategic / complex Project / Program Managers in tracking statuses of program deliverables and milestones, controlling and reporting on the progress
- Ensuring deliverables and documentation related to organizational framework are in place
- Outputting project status and other regular or on-demand reports
- Implementing, coordinating and improving project Governance arrangements and communication
- Supporting Project / Program Manager in budget preparation
- Working as a part of a bigger PMO team, potentially leading one
- Managing PPM Tool (our E2E project management instance)
- Performing project resource management related tasks and resolving related issues
- Ensuring aligned processes are implemented, and project management is conducted in line with the organization standards
- Evaluating project management maturity and recommending improvements if necessary
- Supplying the know-how on specific PMO standards, tools, techniques, processes, procedures, methodologies, process models, and compliance to new Project Managers
- Cooperating with numerous other departments, international colleagues on a common goal of excellent IT project delivery
- Shaping the future of PMO team as well as general practices by participating in internal initiatives
- Acting as a coach for Junior and mid-PMO roles in dedicated projects and teams
Technical Skills & Education:
- 5+ years of experience in the field of PMO (preferred in IT related environment)
- Strong communication skills with English at minimum B2 level
- Ease at working in a multinational environment using foreign language on daily basis
- Proven track of E2E participation in more complex project / programs or portfolio management office experience
- Advanced knowledge of Microsoft Office (especially Excel and PowerPoint)
- PMI / PRINCE or similar certification
- Experience in working with Agile or Waterfall methodology
- Experience in the usage of SharePoint, Confluence, Teams, JIRA, and PPM tools
- Strong analytical mindset with focus on attention to detail
- Proactive, issue-solver type of attitude, ability and drive to learn new expertise in fast-paced environment
- Strong experience in stakeholders management accompanied by high level of interpersonal communication skills
- Experience in creating and improving processes and drafting guidelines
Benefits
Location: Hiranandani Garden , Powai
Candidates willing to relocate to Mumbai only need to apply
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