Job Description – Operations Executive
Job Details
Job Title: Operations Executive
Location: Bhiwandi
Reporting To: Nayana Kondvilkar
Working Hours: 11:00 AM – 8:00 PM
Weekly Off: Friday
Job Summary
We are seeking a detail-oriented and
proactive Operations Executive to manage day-to-day operational activities,
including invoice generation, e-Invoice (IRP) and e-Way Bill generation,
production scheduling, and coordination with internal departments. The ideal
candidate should have a basic understanding of GST compliance, production
planning, and strong organizational and communication skills to ensure smooth
business operations.
Key
Responsibilities
· Generate customer invoices
accurately and within defined timelines through the ERP system.
· Create and process e-Invoices
(IRP) in compliance with GST regulations.
· Generate e-Way Bills for
dispatches and ensure statutory compliance.
· Coordinate with the production
team for effective production scheduling based on customer orders and delivery
commitments.
· Monitor order status to ensure
timely production, dispatch, and delivery.
· Coordinate with Stores,
Logistics, Sales, and Accounts teams for seamless order processing.
· Maintain accurate records of
invoices, e-Way Bills, dispatch documents, and production schedules.
· Verify customer purchase orders
and ensure accurate billing before dispatch.
· Resolve invoice, documentation,
and dispatch-related issues promptly.
· Prepare and maintain daily,
weekly, and monthly MIS reports related to operations.
· Ensure compliance with company
policies, GST regulations, and operational procedures.
Qualifications
· Bachelor's degree in Commerce,
Business Administration, Operations Management, or a related field.
· 1–2 years of experience in
operations, invoicing, production coordination, or a similar role.
· Experience in a manufacturing
company will be an added advantage.
Preferred
Competencies
· High attention to detail and
accuracy.
· Strong time management and
multitasking skills.
· Ability to work collaboratively
with cross-functional teams.
· Proactive approach to
problem-solving.
· Customer-focused mindset with a
commitment to timely execution.
Key
Performance Indicators (KPIs)
· Timely and accurate invoice
generation.
· Error-free e-Invoice (IRP) and
e-Way Bill generation.
· On-time production scheduling
and order fulfillment.
· Compliance with GST and
statutory requirements.
· Reduction in invoice,
documentation, and dispatch errors.
· Timely submission of
operational reports and MIS.
Why Join
Us?
· Opportunity to work in a
fast-growing manufacturing organization.
· Hands-on exposure to
operations, production planning, and GST compliance.
· Collaborative work environment
with opportunities for professional growth and learning.
Requirements
Required
Skills
· Knowledge of GST, e-Invoice
(IRP), and e-Way Bill processes.
· Basic understanding of
production planning and scheduling.
· Strong analytical,
organizational, and problem-solving skills.
· Good communication and
coordination abilities.
· Proficiency in Microsoft Excel
(VLOOKUP, Pivot Tables, and basic formulas).
· Ability to manage multiple
tasks and work under deadlines.
