Office Manager

Landor is looking for an Office Manager to join our Mumbai Studio India. Could this be you?

We are Landor.
World-leading brand specialists.
Consulting. Design. Experience.
Connecting business strategy to brand.
Bringing every facet of brand to life.
Creating brand-led experiences for talent & customers.
United in our drive to make a positive difference.
Proudly part of WPP.
We build brands, designed to transform.
Our Landor Group also includes leaders in sonic branding amp, workspace & architectural design experts BDG and award-winning motion specialists ManvsMachine.​

What you'll do:

Office Management (70%)

• Travel Coordination: Organize travel arrangements for senior leadership, including flights, hotels, and ground transportation, ensuring cost-effectiveness and convenience. Handle last-minute changes efficiently.
• Event & Engagement Management: Plan and oversee office events, meetings, and team engagements, managing logistics such as venue bookings, catering, and scheduling.
• Vendor Management: Build and maintain relationships with vendors for office supplies, travel, and other services, ensuring quality standards and cost-effective agreements.
• Administrative Support: Provide prompt and professional support to internal teams and leadership, ensuring smooth day-to-day office operations.
• Calendar and Scheduling: Oversee scheduling of engagements and events, ensuring timely and organized execution.

IT Management (30%)

• System Deployment & Maintenance: Oversee the installation, configuration, and maintenance of PCs, peripherals, and software, ensuring compliance with IT standards.
• IT Inventory Management: Maintain an accurate inventory of hardware and software and manage systems using tools like Microsoft Intune and Google Workspace.
• Technical Support: Provide rapid response IT support for on-site and remote employees, resolving hardware/software issues and maintaining optimal IT infrastructure.
• Network and Security: Assist in the management of networks, VPNs, and security systems, ensuring robust protection of company resources.
• Integration & Projects: Support IT projects, including system upgrades and integration of new technologies, tracking goals and evaluating their success.

What you'll need:

• Office Management Skills: Proficiency in vendor management, event planning, and travel coordination, with a keen eye for detail and organizational efficiency.
• Technical Expertise: Strong knowledge of Windows, MacOS, and Google Workspace, with familiarity in SaaS applications, Active Directory, and networking principles.
• Communication & Accountability: Excellent communication skills with the ability to respond promptly and professionally to internal and external stakeholders.
• Proactive & Adaptable: Enthusiastic, resourceful, and capable of managing multiple tasks with a proactive approach.
• IT Knowledge: Hands-on experience with IT infrastructure, security systems, and software deployment, with Cisco certification or network administration experience being a plus.
• Problem-Solving Skills: Strong analytical and troubleshooting skills to address both administrative and IT-related challenges effectively.

Our commitment to diversity and inclusion

We believe diversity brings creativity, which is at the heart of everything we do. We are actively engaging in creating an environment free of discrimination.

Landor is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, colour, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, gender identity or expression, sexual orientation, marital status, or any other legally-recognized protected basis under federal, state, or local law.

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