Marketing Administrative Assistant

Work Schedule

Environmental Conditions

Job Description

The Immunodiagnostics Division (IDD) of Thermo Fisher Scientific aims to dramatically improve the management of allergy, asthma, and autoimmune diseases by providing healthcare professionals with advanced diagnostics technologies and clinical expertise. Our key businesses: allergy, autoimmunity, and systems. This role will be part of the Global Downstream Marketing team.

We are seeking a highly organized and diligent Marketing Administrative Assistant to join our Events & Marketing Communications team within our Global Downstream Marketing organziation. This role will be central to ensuring smooth day-to-day operations of the team by managing administrative tasks, supporting content processes, and maintaining organization across marketing tools and platforms.

The ideal candidate is resourceful, proactive, and eager to learn, with a strong ability to juggle multiple tasks and support cross-functional teams.

What will you do?

• Marketing Operations & Support
• Assist with event coordination tasks to support the events team, including managing contracts, logistics, and processes required for engaging speakers
• Help set up and manage webinars and virtual events via Demio, including scheduling, logistics, and reporting
• Assist in managing the Events & MarCom team budget, including tracking expenses and processing invoices
• Assist in managing the printing of promotional material in accordance with the various processes in place in each country
• Assist in managing the workflow related to Customer Notifications
• Content & Asset Management:
• Upload, organize, and maintain assets in Showpad for sales enablement, and provide reporting on usage
• Upload and manage assets the digital asset management (DAM) system
• Manage content approval workflows by uploading and oversee marketing asset reviews through Adobe Workfront in compliance with local regulations
• Coordinate translation projects, ensuring timely and accurate delivery of localized content
• Administrative support
• Provide day-to-day administrative assistance to the Sr. Manager of Events & MarCom
• Assist with ad hoc marketing projects and other operational tasks as needed

• Bachelor’s or Associate’s degree in digital marketing, marketing, or a related field

• 2-3 years of experience in marketing or communications
• Strong organizational skills with exceptional attention to detail
• Comfortable working across multiple digital tools and platforms (experience with ShowPad, Workfront, Adobe AEM assets, Demio, or Wordbee a plus)

• Familiarity with marketing operations or content management systems
• Experience supporting webinars or digital events
• Experience in healthcare or life sciences industry
• Interest in building a career in marketing or marketing operations

• Excellent written and verbal English communication skills
• Ability to manage multiple competing priorities and work effectively in a fast-paced environment
• Team player with a positive attitude who is prepared to go the extra mile to accomplish business objectives

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!