IT Administrative Specialist

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

Your Role 

Thornton Tomasetti is seeking a full-time IT Administrative Specialist for a fixed-term contract of 9 months. The ideal candidate will have strong administrative skills, a strong work ethic, excellent multitasking abilities, a can-do attitude, and strong organizational skills.

The position will require someone with a dynamic personality, who is happy to be extremely hands on and well organized in their work. A strong communicator both verbal and written, along with good listening skills.  The successful candidate will be adaptable, enjoys learning new processes and systems, along with a can-do approach to tasks.  IT experience is not mandatory but certainly useful, as the successful candidate will be communicating and collaborating on a daily basis with the Global IT Team and IT Vendors, dealing with the Administrative side of IT Operations, IT Projects, IT Finance and IT Procurement. 

What You’ll Do

• Maintaining records and data for the group, including system inventories in Service Now and elsewhere. 

• Communicating with our Employees regarding our Global Computer Replacement Programme; communications backwards/forwards, scheduling, software questionnaire, answering questions, shipping, coordinating return of old assets. 

• Administration related to New Hires and Leavers, including recovery of IT Assets, updating Assets in ServiceNOW. 

• Following up on open IT Requests which are waiting to be approved. 

• Supporting purchasing – getting quotes for routine items, creating and tracking purchase orders. 

• Collecting tax forms and banking info from vendors. 

• Routine reporting and communications – e.g., notifying staff about status, arranging shipping, following up on approvals, supporting setup for new hires. 

• Liaison with Finance on administrative matters, such as maintaining asset registers. 

• Handling processing of recurring or routine/pre-approved invoices. 

What You’ll Bring

• 1-year previous administrative experience in an office environment. 

• Advanced skills Microsoft Word, Excel and Outlook. 

• Excellent written and verbal communication skills. 

• Bachelor’s degree required. 

• ServiceNOW experience a plus. 

• Previous IT experience desirable but not essential. 

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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