Coordinate travel arrangements, handle visa processing, manage office supplies, and assist with travel expense claims and documentation
Travel Management:
- Coordinate domestic and international travel arrangements for employees, including flights, hotels, local transportation, and itineraries.
- Maintain travel calendars and ensure timely bookings aligned with company travel policies.
- Assist employees with travel-related queries and provide support during travel emergencies or changes.
Visa & Documentation:
- Handle end-to-end visa processing for employees, including preparing documents, scheduling appointments, and liaising with agencies or embassies.
- Ensure all travel and visa documents are updated, compliant, and properly filed.
Ordering & Procurement:
- Manage ordering of office-related items such as travel supplies, stationery, and admin essentials.
- Coordinate with vendors for quotations, procurement requests, deliveries, and follow-ups.
- Maintain inventory records and ensure timely replenishment.
Expense Management:
- Assist employees with travel expense claims and ensure accurate documentation.
- Assist our Finance team in maintaining all kinds of expenses.
- Review, verify, and consolidate travel and admin expenses for approval.
- Support month-end expense reporting and maintain records for audits.
RequirementsSkills & Qualifications
- Bachelor’s degree in HR, Business Administration, Travel Management, or related field.
- 1–3 years of experience in travel coordination, admin, or HR support roles.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in MS Office (especially Excel and Outlook).
- Ability to work in a fast-paced environment and handle time-sensitive tasks.
Benefits
- A competitive base salary with flexible working arrangements, including a mixture of office-based, working from home, and working on client sites.
- Significant opportunities for professional growth and development as we expand.
- Access to cutting-edge financial modelling tools and resources.
- Collaborative and supportive team culture.
Top Skills
Excel
MS Office
Outlook
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