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Yext (NYSE: YEXT) is the leading digital presence platform for multi-location brands, with thousands of customers worldwide. With one central platform, brands can seamlessly deliver consistent, accurate, and engaging experiences and meaningfully connect with customers anywhere in the digital world. Our AI and machine learning technology powers the knowledge behind every customer engagement, which is only possible through our team of innovators and enthusiastic collaborators. Join us and experience firsthand why we are consistently recognized as a ‘Best Place to Work’ globally by industry leaders such as Built In, Fortune, and Great Place To Work®!
We’re excited to share that Yext has recently joined forces with Hearsay Systems, forming a unified organization that is stronger than ever. This strategic acquisition enhances our ability to deliver world-class solutions by combining industry-leading digital presence management with compliant engagement solutions across social media, text, and voice. As we begin this exciting new chapter together, we’re looking for passionate, driven individuals to help us integrate and continue to innovate in our shared mission.
This role will be part of the Hearsay team, now an integral part of Yext.
Yext's Proposal Operations Team is seeking a Proposal Administrator to directly support our RFx workflow. In this role, you will play a critical part in supporting the Proposal Operations Manager by helping streamline time-sensitive processes to ensure the delivery of vendor forms, proposals, or other requests for information from clients.
This role requires organizational skills, a proactive approach to handling administrative tasks and active coordination. This is a hybrid position, offering the flexibility of remote telework with the requirement to be on-site at least one day per week on average. Occasional adjustments may be made based on team needs or project demands.
What you'll do
- Completing vendor forms for legal, financial, and general business inquiries
- Verifying client NDA statuses and coordinating response execution as necessary
- Managing the response content library and project folders
- Scheduling key meetings such as kickoffs and check-ins
- Quickly developing a solid understanding of the roles of key stakeholders in varying departments and conducting interdepartmental coordination
- Other key supportive tasks as necessary
What you have
- 1–2 years of experience in a coordination, administrative, or project support role.
- Experience working with RFx (Request for Proposal, Request for Information, etc.) processes or related operations is a plus.
- Organizational skills with keen attention to detail and accuracy.
- Exceptional interdepartmental communication skills.
- Strong time-management skills, with the ability to prioritize and manage multiple deadline driven tasks.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools such as Google Drive.
- Excellent written and verbal communication skills, with the ability to collaborate effectively across teams.
#LI-Hybrid
Yext is committed to building an inclusive and diverse culture where every person is seen, heard, and valued. We believe in equal employment opportunity and welcome employees and applicants of all races, colors, ethnicities, religions, creeds, national origins, ancestries, genetics, sexes, pregnancy or childbirth, sexual orientations, genders (including gender identity or nonbinary or nonconformity and/or status as a trans individual), ages, physical or mental disabilities, citizenships, marital, parental and/or familial status, past, current or prospective service in the uniformed services, or any characteristic protected under applicable law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. It is Yext’s policy to provide reasonable accommodations to people with disabilities as required by law. If you have a disability that requires an accommodation in completing this application, interviewing, or participating in the employee selection process, please complete this form.
