PRINCIPAL ACTIVITIES ACCOUNTS PAYABLE
• Processing vendor invoices (FI & MM) into the accounting system (SAP) from cockpit
• Verifying invoices in electronic scanning and documentation software (Read soft)
• Verify invoice details against purchase orders, contracts, and receipts
• Maintain vendor account statements, respond to vendor queries, and resolve disputes.
• Perform and monitor AP aging (and ensure overdue balances are addressed proactively), follow up on open GRNs, and raising timely workflows
• Maintain accurate AP ledger and support month-end closing activities.
• Support Intercompany reconciliation by sending out statements of accounts and clarifying differences
PRINCIPAL ACTIVITIES ACCOUNTS RECEIVABLE
• Support AR collection by following up proactively with customers on invoices which becomes overdue and track all the communications with the customer
• Co-ordination with Customers, Area sales managers, Customer services department and other various internal and external departments for timely payments
• Support AR ageing reporting, preparation of bad debts provision and any other adhoc reports
• Generate and send customer invoices and account statements.
• Monitor customer outstanding balances and track payments against due dates.
• Conduct proactive collection follow-ups through email and calls.
• Coordinate with Sales, Customer Service, and Business Teams for dispute resolution.
• Maintain AR aging report and escalate overdue accounts as per escalation matrix.
• Apply customer receipts and maintain clean AR ledgers ensuring no unallocated/uncleared items.
• Support with day-to-day work like cash application, verification of customer master data etc.
• Timely and Accurate Mailbox Management
Intercompany Reconciliation
• Record intercompany transactions and ensure correct accounting treatment.
• Coordinate with counterpart entities to match balances and resolve variances.
• Perform monthly / quarterly intercompany reconciliations and submit reconciliation statements.
• Investigate and resolve mismatches in timing, currency, tax treatment, and documentation.
• Ensure compliance with global accounting policies and audit requirements.
Documentation & Reporting
• Prepare regular MIS reports (AP Aging, AR Aging, Collections Status, Dispute Log).
• Maintain accurate records in SAP systems.
Key Performance Indicators (KPIs)
• On-time invoice processing and payment schedule compliance.
• DSO (Days Sales Outstanding) improvement and reduction in overdue receivables.
• Clean AP & AR ledger with minimal open/unreconciled items.
• On-time completion of intercompany reconciliation with zero unresolved variances.
CANDIDATE REQUIREMENTS
Knowledge Skills & Abilities
- At least 3-5 years of relevant experience in the fields of AR and/or AP
- Preferable SAP FI knowledge
- Fluency in English and preferably understanding German language but not necessary
- Delivers highly accurate accounting work with convincing level of efficiency
- Understands the importance of due dates very well and prioritize work accordingly
- Self-organized, persistent, reliable and self-motivated individual
- Proficiency with MS tools, especially Excel Skills ((VLOOKUP, Pivot Tables)
- Strong understanding of accounting principles (AP/AR/Intercompany Reconciliation)
- Good communication skills for vendor and customer and stakeholder interaction.
- Attention to detail, accuracy, and ability to meet deadlines
- Analytical mindset with problem-solving ability.
Education & Experience
- Well versed accounting professional, Graduate/ Postgraduate/ MBA preferably in Accounts or Commerce.
CIRCOR is an EEO Employer of Females / Minorities / Veterans / Individuals with Disabilities
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