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Thermo Fisher Scientific

Executive Assistant

Sorry, this job was removed at 04:27 a.m. (IST) on Friday, Jun 13, 2025
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In-Office
Mumbai, Maharashtra
In-Office
Mumbai, Maharashtra

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The Executive Assistant will support executives by managing daily office activities and performing various administrative and clerical tasks efficiently.
Top Skills: MS Office

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Responsibilities:

  • Coordinate day-to-day office activities for designated Director(s) to ensure flawless execution.
  • Coordinate, plan, and prioritize meetings and appointments; publish minutes and follow up on necessary actions.
  • Craft, maintain, and enter information into databases including customer contacts, ensuring accuracy and validity.
  • Manage the calendar for designated Director to ensure efficient time management.
  • Perform clerical duties, including taking memos, maintaining files, coordinating documents, and handling photocopying and faxing as needed.
  • Read and route incoming mail and process outgoing mail efficiently.
  • Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects.
  • Assist designated leaders in the expense claim procedure, ensuring timeliness and accuracy.
  • Engage with vendors and visitors in the office, providing a world-class experience.
  • Handle sensitive information with strict confidentiality.
  • Manage conference room bookings and meeting spaces effectively.
  • Coordinate travel plans by making arrangements for accommodations and reservations.

Qualifications, Skills & Experience:

  • Graduate in any stream.
  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.
  • Proven excellence in MS Office.
  • High ability to comprehend complex tasks, highly organized, and capable of multitasking.

Thermo Fisher Scientific Greater Mumbai, Maharashtra, IND Office

Delphi Building, CTS No. 12/1 to 12/4 - Village Powai 1st Flr, C wing, Greater Mumbai, Maharashtra, India, 400076

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