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Edtech • HR Tech • Information Technology • Professional Services
Provides high-level administrative and executive support to senior leadership, including calendar and meeting coordination, domestic and international travel arrangements, expense reimbursements, CXO stakeholder management, and confidential information handling. The role requires strong communication, organization, time management, multitasking, and proficiency with Microsoft Office applications.
Top Skills:
ExcelMicrosoft Office SuiteMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Fintech • Software • Financial Services
Manages treasury and market activities, including cash-flow forecasting, liquidity, funding, debt, investments, capital structure, and financial risk mitigation. Provides financial recommendations, maintains banking relationships, ensures regulatory compliance, prepares reports and dashboards, improves treasury processes, and supports senior management. Also performs executive assistant duties such as calendar management, travel coordination, correspondence, and document preparation.
Edtech
Supports the founder through calendar and travel management, email and document drafting, meeting preparation, action-item follow-up, stakeholder liaison, hospitality coordination, project tracking, budgeting, expense monitoring, and administrative support. Maintains the founder’s commitments and helps coordinate review meetings and projects while handling confidential information.
Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
Responsibilities:
- Coordinate day-to-day office activities for designated Director(s) to ensure flawless execution.
- Coordinate, plan, and prioritize meetings and appointments; publish minutes and follow up on necessary actions.
- Craft, maintain, and enter information into databases including customer contacts, ensuring accuracy and validity.
- Manage the calendar for designated Director to ensure efficient time management.
- Perform clerical duties, including taking memos, maintaining files, coordinating documents, and handling photocopying and faxing as needed.
- Read and route incoming mail and process outgoing mail efficiently.
- Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects.
- Assist designated leaders in the expense claim procedure, ensuring timeliness and accuracy.
- Engage with vendors and visitors in the office, providing a world-class experience.
- Handle sensitive information with strict confidentiality.
- Manage conference room bookings and meeting spaces effectively.
- Coordinate travel plans by making arrangements for accommodations and reservations.
Qualifications, Skills & Experience:
- Graduate in any stream.
- Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.
- Proven excellence in MS Office.
- High ability to comprehend complex tasks, highly organized, and capable of multitasking.
Thermo Fisher Scientific Greater Mumbai, Maharashtra, IND Office
Delphi Building, CTS No. 12/1 to 12/4 - Village Powai 1st Flr, C wing, Greater Mumbai, Maharashtra, India, 400076
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