Coordinate office activities for designated Directors, manage calendars, plan meetings, and maintain accurate customer databases. Perform clerical duties, handle confidential information, assist in travel arrangements, and engage with vendors, ensuring effective time management and communication.
Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
Responsibilities:
- Coordinate day-to-day office activities for designated Director(s) to ensure flawless execution.
- Coordinate, plan, and prioritize meetings and appointments; publish minutes and follow up on necessary actions.
- Craft, maintain, and enter information into databases including customer contacts, ensuring accuracy and validity.
- Manage the calendar for designated Director to ensure efficient time management.
- Perform clerical duties, including taking memos, maintaining files, coordinating documents, and handling photocopying and faxing as needed.
- Read and route incoming mail and process outgoing mail efficiently.
- Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects.
- Assist designated leaders in the expense claim procedure, ensuring timeliness and accuracy.
- Engage with vendors and visitors in the office, providing a world-class experience.
- Handle sensitive information with strict confidentiality.
- Manage conference room bookings and meeting spaces effectively.
- Coordinate travel plans by making arrangements for accommodations and reservations.
Qualifications, Skills & Experience:
- Graduate in any stream.
- Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.
- Proven excellence in MS Office.
- High ability to comprehend complex tasks, highly organized, and capable of multitasking.
Top Skills
MS Office
Thermo Fisher Scientific Greater Mumbai, Maharashtra, IND Office
Delphi Building, CTS No. 12/1 to 12/4 - Village Powai 1st Flr, C wing, Greater Mumbai, Maharashtra, India, 400076
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