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Provide high-quality support to C-level leaders by managing schedules, correspondence, and meetings while ensuring smooth operations and prioritizing tasks effectively.
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The role involves managing the CEO's complex travel arrangements, coordinating meetings, handling correspondence, and maintaining project deadlines while ensuring confidentiality and accuracy in tasks.
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Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
Responsibilities:
- Coordinate day-to-day office activities for designated Director(s) to ensure flawless execution.
- Coordinate, plan, and prioritize meetings and appointments; publish minutes and follow up on necessary actions.
- Craft, maintain, and enter information into databases including customer contacts, ensuring accuracy and validity.
- Manage the calendar for designated Director to ensure efficient time management.
- Perform clerical duties, including taking memos, maintaining files, coordinating documents, and handling photocopying and faxing as needed.
- Read and route incoming mail and process outgoing mail efficiently.
- Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects.
- Assist designated leaders in the expense claim procedure, ensuring timeliness and accuracy.
- Engage with vendors and visitors in the office, providing a world-class experience.
- Handle sensitive information with strict confidentiality.
- Manage conference room bookings and meeting spaces effectively.
- Coordinate travel plans by making arrangements for accommodations and reservations.
Qualifications, Skills & Experience:
- Graduate in any stream.
- Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.
- Proven excellence in MS Office.
- High ability to comprehend complex tasks, highly organized, and capable of multitasking.
Thermo Fisher Scientific Greater Mumbai, Maharashtra, IND Office
Delphi Building, CTS No. 12/1 to 12/4 - Village Powai 1st Flr, C wing, Greater Mumbai, Maharashtra, India, 400076
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