The Executive Assistant will manage confidential information, support executive calendars and travel arrangements, organize files, prepare reports, and facilitate communication and presentations for the managing director, while also providing business insights and analysis in the chemical industry.
Key Responsibilities:
Confidentiality and Discretion -
- Handle sensitive and confidential information with utmost discretion and integrity.
- Manage confidential documents and ensure security protocols are adhered to it.
Administrative Support
- Manage and prioritise executive calendars, appointment and meetings.
- Handle travel arrangements and budgets.
- Support organisational events, webinars,
- Organise and maintain files, records, contacts – both digitally and physically and continuously maintain it up to date.
- Prepare reports, documents, summary
- Provide support in coordinating with cross functional teams actions follow up etc
Meeting Support:
- Prepare and distribute Minutes of Meetings (MOM).
- Coordinate and schedule meetings, ensuring all necessary materials are prepared in advance.
Business Insights & Analysis:
- Provide insightful business analysis and share key findings with the MD.
- Conduct market forecasts and analysis, particularly within the chemical industry.
Communication & Branding:
- Handle internal and external communications on behalf of the MD.
- Manage LinkedIn and other employer branding activities to enhance the company's presence.
- Support Azelis’s digital initiatives like Portal management etc
Presentation & Documentation:
- Prepare business decks and PowerPoint presentations for various meetings and events.
- Ensure all documents are well-organized and easily accessible.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role.
- Strong organisational and time management skills.
- High attention to details and problem-solving skills.
- Strong business acumen and analytical skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to manage multiple tasks and prioritize effectively.
- Knowledge of the chemical industry is a plus.
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience to [email protected]
Web site: www.azelis.com
Top Skills
Microsoft Office Suite
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What you need to know about the Mumbai Tech Scene
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