Executive Assistant

Job Description

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom, we give you the tools you need to succeed and the autonomy to reach your goals. EisnerAmper is seeking an Executive Assistant to provide administrative, operational and strategic support to the Partner In Charge (PIC) for EisnerAmper India offices and other leaders as may be assigned from time to time. We are seeking someone who thrives in a growing environment and enjoys new challenges. What it means to work for EisnerAmper:

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry
• You will have the flexibility to manage your days in support of our commitment to work/life balance
• You will join a culture that has received multiple top “Places to Work” awards
  o We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions
  o We understand that embracing our differences is what unites us as a team and strengthens our foundation
  o Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work
  o Numerous Employee Resource Groups (ERGs) to support our Diversity, Equity, & Inclusion (DE&I) efforts

Responsibilities

• Work directly with the PIC and any other key leaders to support all aspects of their daily work routine.
• Maintain the leader’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international), transport and accommodation arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the leader and office staff. This may include receiving and screening meeting invites, answering a variety of questions with tact and diplomacy, taking messages, and directing queries appropriately for resolution.
• Coordinate work with other staff as needed; play a key role in the coordination of staff efforts.
• Provide coordination, monitoring, and communication of projects and programs managed by the leader.
• Assist in PMO activities and processes including project planning, prioritization, initiation, execution, and training, as well as in fostering collaboration of end-users and key stakeholders.
• Serve as a primary point of contact for the leader, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
• Assist in the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the leader; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the leader advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, mail/overnight packages, copying, filing, and email/messages as applicable.
• Compose and prepare letters relating to routine correspondence for the leader’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Partners as needed.
• May need to get on call in the morning (at about 9:30 AM/ 10:00 AM) from home as and when required

Key Skills Required

• Great spoken and written communication skills
• Ability to work from home/ take calls from home
• Maintaining complete confidentiality
• Discretion and trustworthiness: you will often be party to confidential information
• Flexibility and adaptability
• Organizational skills and the ability to multitask
• The ability to be proactive and take initiative
• Tact and diplomacy
• Working knowledge of MS Office

About EisnerAmperEisnerAmper is one of the largest accounting, tax, and business advisory firms in the U.S., with more than 3,000 employees and 300 partners. Joining EisnerAmper means being part of an organization that is client-focused, accountable, principled, and relationship-oriented. Each member of the EisnerAmper team is passionate about rolling up their sleeves and working hard to help clients build success. Daily activity at the firm is fast-paced, varied, collaborative, and organized around shared accomplishments– with our clients and each other.Our firm provides a full menu of audit, tax, advisory, and compliance services to clients in industry sectors as diverse as financial services, health care, law, life sciences, manufacturing and distribution, non-profit, real estate, sports and entertainment, and technology.Our reach extends globally, with offices in India, the United Kingdom, Israel, the Cayman Islands, Singapore, and Ireland.EisnerAmper IndiaEisnerAmper (India) Consultants Pvt. Ltd. (“EA India”) is a subsidiary of Eisner Advisory Group LLC (“EA Group”), which practices in an alternative practice structure with EisnerAmper LLP. EA India employees provide advisory services to clients of EA Group and audit services to clients of Eisner Amper LLP and comply with the professional standards applicable to each of EA India, EA Group and EisnerAmper LLP. EA India employees also provide operational services to EA Group and EisnerAmper LLP. The policies and procedures of EA India, including obligations of confidentiality and non-disclosure, apply to all services provided by EA India employees. All applicants are applying to positions for employment with EA India, and not EA Group or EisnerAmper LLP. 

Mumbai