Supports the founder through calendar and travel management, email and document drafting, meeting preparation, action-item follow-up, stakeholder liaison, hospitality coordination, project tracking, budgeting, expense monitoring, and administrative support. Maintains the founder’s commitments and helps coordinate review meetings and projects while handling confidential information.
- Email and document drafting – Draft emails and concept documents on behalf of the founder.
- Maintain founder’s calendar – Handle meeting requests
(internal and external), schedule meetings with stakeholder.
- Meetings – Prepare and maintain Agenda, Minutes of Meeting and follow up of action taken reports.
- Handle founder’s ever changing travel plans and arrangements, including tickets, cab, hotel, food etc and related reimbursements.
- Maintain a comprehensive To do list of the founder and stay on
top of commitments made by the founder, alter on approaching timelines and help
prepare for them.
- Maintaining relationships and liaison with key stakeholders
(including board members, advisors, key customers etc) – guest and hospitality
handling, gifting, seasonal greetings, regular updates etc.
- Ensuring review meetings frequently happen with teams – scheduling and follow up of
action points.
- Play the role of Defector project management office for the
founder including planning, Gantt
chart and report maintenance.
- Create and maintain budgets, track expenses, and the founder’s bank account.
- Handle other administrative tasks as may be required.
Requirements
- 0 to 3 years of experience.
- Excellent written and verbal communication skills.
- Strong time-management skills and an ability to organize and coordinate multiple
concurrent projects.
- Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of information related to the founder, company and its employees.
- Willingness to travel for work will be an added advantage but not a prerequisite.
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