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The Executive Support role provides dedicated support to 5 to 8 Global Senior leaders to enable them to be effective in their day-to-day activities and responsibilities. Services include diary management & meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing administrative support on tools, systems, and procedures.
The variation of grades within the family will depend on the complexity of the services and tasks required.
The EA function is led by a Team Manager in the region.
Candidate Background
- validated experience of supporting an Executive / Senior Leader with 5 to 8 years
- Experience of a financial services company or other Driven or fast paced environment highly desirable
- Polished & professional Communication & organisational skills are key.
- Strong stakeholder management skills
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
- Provides dedicated administrative and organisational support to up to 5-8 Senior leaders as assigned from time to time by the function.
- Acts as the face of the leader in the case of face-to-face meetings.
- Provides complex diary management support.
- Supports incoming communication, correspondence on behalf of the Executives.
- Builds and maintains strong working relationships both internally and with clients and other key contacts.
- Assists with the co-ordination of Townhalls and offsite events for the leader, with onsite supporting Team.
- Arranges complex, multi-sector travel itineraries and accommodation, and handles complex expense processes, using the in-house travel tool and team, ensuring compliance with internal policies.
- Ensuring appropriate security measures are in place for travel in high-risk areas.
- Keeping Executives compliance records updated, with gifts/entertainment etc.
- Support the expense processes from raising claims, POs and setting up suppliers for the leaders / function.
- Works within the Executive Function in a cohesive manner
- Finds opportunities for continuous improvement to support the broader Executive Support community.
- Being Holiday Cover for your other EA partners as required.
Key Skills
- Ability to adapt to working in a highly Matrix, Multi-cultural and diverse organization.
- Demonstrates resilience, tenacity, and tact.
- Flexibility, discretion, and ability to always respect confidentiality.
- Appetite for hard work and dedication to work hours required of the role.
- Calm demeanour and able to function well under pressure.
- Great teammate with excellence in collaboration across a matrixed environment.
- Demonstrates the rigor of planning, organising, and handling resources and activities to achieve specified outcomes within a clearly defined timeframe and standards.
- Interacts well with others, quickly establishing rapport building positive relationships and networks.
- Communicates with clarity and precision, presenting complex / technical information in a concise format that is audience appropriate.
- Shows strength with Microsoft® and other company supported applications, applying templates and standards to produce elements and incorporate them into presentations, and to deliver on key role responsibilities.
- Identifies what needs to be done and takes appropriate action without waiting to be asked; is a self-starter.
- Seeks new ways of working continuously to make processes run smoother and faster.
Career Stage:
AssociateLondon Stock Exchange Group (LSEG) Information:
Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you.
LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.
Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.
Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.
We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.
You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.
LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.
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