E-Invoicing Billing Support Associate

As an E-Invoicing & Billing Support Associate (French Operations) and play a key role in supporting the French finance teams of Arquus during the transition to mandatory electronic invoicing. In this international position, you will work closely with French accounting professionals and help ensure compliance with new regulatory requirements through the accurate and timely processing of customer invoices.

The successful candidate will be responsible for submitting these invoices through the EDEMAT platform, thereby helping Arquus maintain compliance with applicable electronic invoicing legislation during the transition period.

The position requires daily collaboration with accounting and finance teams based in France.

Key Responsibilities

• Receive & review customer invoices generated by Arquus teams.
  
• Accurately enter customer invoices data into the EDEMAT platform. Submit invoices through EDEMAT in accordance with the applicable process and required timelines.
  
• Verify the accuracy and consistency of the information entered before submission.
  
• Monitor the status of invoices processed through the platform.
  
• Identify incomplete information, discrepancies, rejected invoices or processing issues. Follow up with the relevant French accounting contacts to resolve exceptions or obtain missing information.
  
• Maintain clear and accurate records of processed, pending and rejected invoices.
  
• Provide regular updates to the French accounting teams on the status of invoice processing activities.
  
• Escalate recurring issues, unusual transactions or technical difficulties to the appropriate contact.
  
• Collaborate daily with Arquus’ accounting and finance teams based in France.
  
• Follow established procedures, internal controls and confidentiality requirements.
  
• Support the documentation and continuous improvement of the invoicing process when needed.
  

Education & Experience

The ideal candidate for the position will possess the following qualifications and experience:

• Basic knowledge of finance and accounting is mandatory.
  
• A bachelor’s degree in commerce, finance, accounting, business administration or a related field is an advantage but is not mandatory. A B.Com qualification is considered a plus but is not required.
  
• Previous experience in invoicing, billing, finance administration, accounting support, data entry or shared services is an advantage.
  
• Previous experience working with invoices or financial documents is desirable.
  
• Experience working with European or French teams is an advantage but is not mandatory.
  
• Candidates at an early stage of their career may be considered if they demonstrate the required language skills, accuracy and willingness to learn.
  

Background, Skills and Competencies

The successful candidate will demonstrate the following qualities and skills:

French language skills

• French proficiency at B1 level or above is mandatory, B2 is preferred
  
• Good written comprehension in French is essential, as the candidate will be required to understand invoices, instructions, emails and other business-related documents in French.
  
• Ability to communicate with French colleagues in a professional working environment.
  
• Willingness and confidence to interact daily with accounting and finance teams based in France.
  

Technical and functional skills

• Basic understanding of finance and accounting concepts.
  
• Basic understanding of customer invoices and billing processes.
  
• Ability to read and interpret invoice information accurately.
  
• Comfortable working with digital platforms and learning new systems.
  
• Good working knowledge of Microsoft Office applications, particularly Excel and Outlook.
  
• Ability to follow documented procedures and internal control requirements.
  
• Ability to identify missing, incomplete or inconsistent information.
  

Personal competencies

• Strong attention to detail and commitment to accuracy.
  
• Ability to perform repetitive processing activities while maintaining a consistent level of quality.
  
• Strong organizational and time-management skills.
  
• Ability to manage a high volume of transactions and respect processing deadlines.
  
• Methodical and disciplined approach to work.
  
• Ability to work independently while remaining connected with a remote international team.
  
• Proactive approach to questions, exceptions and operational issues.
  
• Good communication and collaboration skills.
  
• Reliability, flexibility and willingness to learn.
  
• High level of integrity and respect for confidential financial and business information.
  
• Service-oriented mindset and ability to interact constructively with internal stakeholders.