Administrative Assistant

Amentum, a global leader in advanced engineering, technical, and professional services serving the US government, allies and critical infrastructure sectors, is seeking a Administrative Assistant to support unique US Navy program based on the island of Diego Garcia.

Principal Accountabilities

JOB DUTIES & RESPONSIBILITIES

• Screens telephone calls, visitors, and incoming correspondences.
• Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence.

OTHER or ADDITIONAL RESPONSIBILITIES

• Confirms, encodes and distributes invoices for payment.
• Processes timesheets and expense reports and verifies correct charge codes.
• Makes travel arrangements for mobilizing employees and departmental personnel.
• Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.
• Orders and maintains supplies for department.
• Processes paperwork for new hires, mails new employment packets and types offer letters.

Management Responsibility

None

Reports to

HR Manager

Internal/External Contacts

TBD

Knowledge & Skills

• Demonstrates proficiency in Microsoft applications (i.e. Word, Excel).
• Types 50-60 words per minute.
• Operates office machinery such as fax and copier machines.
• Knowledge of domestic and international postal and customs practices.
• Works independently with good decision-making skills.
• Interacts professionally with all levels of employees and customers.
• PeopleSoft experience preferred.

Experience & Education

• High school diploma or equivalent.
• Two (2) years in the clerical field as an administrative assistant.

Physical Requirements/Working Environment

• Living and working conditions at the assignment location could be remote and uncomfortable.
• Long hours, exposure to weather and hazardous conditions.
• Personnel should be aware of moving on short notice and under adverse conditions.

Travel

Ability to travel domestically and internationally.

OTHER RESPONSIBILITIES

• Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks, and serving on safety committees and teams.

• Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

• Procedure Compliance - Each employee must read, understand, and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to job